Home
Mail
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
Mail access and delegation
You can let others view or edit your mail, or open other people's mail if they have given you access.
How do I give someone access to manage my mail?
You can let specified people open your mail, calendar, to do, or contact entries. You can also let people send, edit (including adding a follow-up flag), and delete messages, create and delete calendar entries, and create and delete to do items for you.

Mail
You can send and answer email, create signatures, and customize the look of your Inbox. You can also do things, like cancel an email sent by mistake or set up out of office notifications.
- Getting started with Mail
  You can send, receive, and organize emails, and more.
- Mail quick reference
  This quick reference includes a screen image, which explains the basics in Mail, as well as tables that list other commonly-used tasks and shortcuts.
- Personalizing your Mail settings
  You can change mail preferences to personalize your mail experience.
- Keeping your Inbox clean
  You can manage junk mail, mail quotas, and meeting notices, to keep your Inbox cleaner.
- Mail access and delegation
  You can let others view or edit your mail, or open other people's mail if they have given you access.
  - How do I give someone access to manage my mail?
    You can let specified people open your mail, calendar, to do, or contact entries. You can also let people send, edit (including adding a follow-up flag), and delete messages, create and delete calendar entries, and create and delete to do items for you.
  - How do I create a shortcut to another person's Mail?
    You can create shortcuts to someone's Notes® mail, calendar, to do, or contacts, if that person has given you access.
- Other things you can do with Mail
  You can do more things with Mail, such as color-code messages in your Inbox or set up Out-of-Office notifications.
- Troubleshooting Mail
  You can get help solving problems in mail.
- Advanced Mail topics
  You can learn more about what you can do with Mail.
- SwiftFile
  SwiftFile is an intelligent assistant for HCL Notes that helps you organize your e-mail into folders.

How do I give someone access to manage my mail?

You can let specified people open your mail, calendar, to do, or contact entries. You can also let people send, edit (including adding a follow-up flag), and delete messages, create and delete calendar entries, and create and delete to do items for you.

To give someone access

Procedure

Click File > Preferences.

Macintosh OS X users: Click Notes > Preferences.
Click Mail, and then click the Access & Delegation tab. (Notes Basic client users: Click More > Preferences and click the Access & Delegation tab).
On the Access to Your Mail & Calendar page, do one of the following:
- To give a new person access, click Add, and then specify the person or group.
- To change the access already granted to a person or group, click a person or group in the first list. The second list shows what access the person or group already has. To modify that level of access, click Change Access.
Select which components the person or group can access, and then select how much they can access.

Results

Note: If you give someone access to write mail for you, the mail they write for you is sent under your name. If you give someone access only to read mail for you, then the mail they write for you is sent under their name.

Note: When you give people access to your mail, they cannot read encrypted mail that you receive. Additionally, you cannot read encrypted messages they create for you unless your user ID contains the encryption key used to encrypt the messages.

Important: Delegates with Reader access on your mail file can also read calendar entries marked Private.