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Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
Other things you can do with Calendar
You can do other things with your calendar, like set preferred rooms and conference call information, to make meetings and scheduling easier.
Setting preferred conference call information
You can set preferred conference call information that will display as an option in all meeting invitations you create. To include the conference call information in a meeting, select the Include conference call information in the Location option below the Location field when you create a new meeting.

Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
- Getting started with Calendar
  You can schedule and keep track of meetings, appointments, anniversaries, and more.
- Calendar quick reference
  This quick reference includes a screen image explaining the basics in Calendar, as well as tables listing other commonly-used tasks and shortcuts.
- Working with meetings
  You can schedule meetings, reserve rooms and resources, add online meetings and conference call information. You can also check to see when people are available for meetings, and show others when you are available.
- Personalizing your Calendar settings
  You can change the look of your calendar, choose which meeting notices to receive in your Inbox, and more.
- Calendar access and delegation
  You can let others view or edit your calendar and open other people's calendars if they have given you access.
- Other things you can do with Calendar
  You can do other things with your calendar, like set preferred rooms and conference call information, to make meetings and scheduling easier.
  - Creating a calendar entry from an email or to do item
    You can create a calendar entry from an email or to do item, and all of the information from that email or to do item is copied into the calendar entry automatically.
  - Adding holidays to the calendar
    HCL Notes® includes predefined holiday sets that you can add to your calendar.
  - Setting preferred rooms and resources
    You can set a default site for meetings and create a list of preferred of rooms and resources to select from when you are scheduling a meeting.
  - Setting preferred conference call information
    You can set preferred conference call information that will display as an option in all meeting invitations you create. To include the conference call information in a meeting, select the Include conference call information in the Location option below the Location field when you create a new meeting.
  - Cleaning up past calendar entries
    You can clean up your calendar by deleting calendar entries and to do items that are no longer current.
  - Printing the calendar
    On each page, you can print a day, week, work week, month, or selected time period on the calendar. You can also print a list of calendar entries, or print days, weeks, or months as a trifold.
- Troubleshooting Calendar
  You can get help solving problems in Calendar.
- Advanced Calendar topics
  You can learn more about what you can do with Calendar.

Setting preferred conference call information

You can set preferred conference call information that will display as an option in all meeting invitations you create. To include the conference call information in a meeting, select the Include conference call information in the Location option below the Location field when you create a new meeting.

Procedure

Click File > Preferences, and then click Calendar and To Do.
On the Entries tab in the Conference call information field, enter conference call information.

Example

You could include information such as this: Conference phone number - 1-866-123-4567; Participant passcode - 123456.