Calendar
You can schedule meetings, manage your schedule, add other calendars, and more.
- Getting started with Calendar
  You can schedule and keep track of meetings, appointments, anniversaries, and more.
- Calendar quick reference
  This quick reference includes a screen image explaining the basics in Calendar, as well as tables listing other commonly-used tasks and shortcuts.
- Working with meetings
  You can schedule meetings, reserve rooms and resources, add online meetings and conference call information. You can also check to see when people are available for meetings, and show others when you are available.
  - How do I let attendees invite others?
    A meeting chair can allow attendees to invite or propose other people to attend a meeting.
  - How do I see when people are available for meetings?
    When you schedule a meeting, you can check to see when the invitees are available.
  - How do I show people when I am available for meetings?
    You can set your free time schedule, so people know the days and times that you are available for meetings.
  - How do I create a repeating meeting?
    You can create a meeting that repeats weekly, monthly, yearly, or a custom time you choose.
  - How do I reserve a room or resource for a meeting?
    You can reserve a room or resource for a meeting when you create the meeting invitation.
  - How do I schedule an online meeting?
    You can add online meetings and save the information to reuse next time.
- Personalizing your Calendar settings
  You can change the look of your calendar, choose which meeting notices to receive in your Inbox, and more.
- Calendar access and delegation
  You can let others view or edit your calendar and open other people's calendars if they have given you access.
- Other things you can do with Calendar
  You can do other things with your calendar, like set preferred rooms and conference call information, to make meetings and scheduling easier.
- Troubleshooting Calendar
  You can get help solving problems in Calendar.
- Advanced Calendar topics
  You can learn more about what you can do with Calendar.

How do I see when people are available for meetings?

When you schedule a meeting, you can check to see when the invitees are available.

About this task

The availability of invitees is based on their free time schedules and the entries on their calendars.

Procedure

While scheduling a meeting or event announcement, add invitees and reserve any rooms or resources.
Click the Find Available Times tab near the bottom of the invitation.
Do one of the following:
- Click Details and drag the time bar to a time. If the time bar is green, all invitees are available during the highlighted time. If the time bar is pink, not all invitees are available during the highlighted time. If the time bar is gray, there is no free time information available for anyone. (Those invitees whose free time is not available or is restricted are considered available when computing who can attend the meeting being scheduled.)
- Or click Summary to have the scheduler suggest meeting times.

If there are no times when everyone is available

You can exclude an invitee, group of invitees, or a room or resource, to find a time when most are available. If you use Summary, you can see if at least 75%, 50%, or all required attendees can attend.

Procedure

To exclude an invitee, group, room, or resource, clear the check box next to that invitee, group, room, or resource. For example, to exclude all optional invitees, clear the check box next to Optional.
To see when a subset of invitees are available, click Summary, click Check if all required can attend, and then select an option.