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Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
Working with shared information
These tasks explain how to import and export data between Notes and other applications.
Importing files into documents that have rich-text fields
You can import text files, word processing files, HTML files, graphics files, and spreadsheet files into documents that have rich-text fields, as long as the source file is stored in a location you can access, such as your local hard disk drive or file server.
How can I import graphics files?
You can import several types of graphics files -- BMP, CGM, GIF, JPEG, ® PIC, PCX, and TIFF 5.0 -- into a rich-text field in an IBM® Notes® document.

Sharing information with other applications
You can share files and graphics between IBM® Notes® and other applications using a number of different techniques.
- Getting started with sharing information
  These tasks explain how to copy data into Notes, and how to share your Notes data with other applications.
- Sharing information with other applications quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for sharing information with other applications, which you can print and keep at your desk for easy reference.
- Working with shared information
  These tasks explain how to import and export data between Notes and other applications.
  - Importing and exporting
    You can import data from many popular applications into a IBM® Notes® document or view, and export data from a Notes document or view into many of the same applications.
  - Importing files into documents that have rich-text fields
    You can import text files, word processing files, HTML files, graphics files, and spreadsheet files into documents that have rich-text fields, as long as the source file is stored in a location you can access, such as your local hard disk drive or file server.
    - Importing text files
      You can import rich-text files, ASCII text files, and word processing files into a rich-text field in an IBM® Notes® document.
    - How can I import HTML files?
      You can import the text of an HTML file, and the graphics if they are stored locally, into an IBM® Notes® rich-text field.
    - How can I import graphics files?
      You can import several types of graphics files -- BMP, CGM, GIF, JPEG, ® PIC, PCX, and TIFF 5.0 -- into a rich-text field in an IBM® Notes® document.
    - How can I import spreadsheet files into documents that have rich-text fields?
      You can import Lotus 1-2-3® and Microsoft™ Excel spreadsheet files into a rich-text field in a document. An imported spreadsheet becomes a table.
  - Exporting documents into text files
    You can export documents into rich-text files and word processing files.
- Advanced shared information topics
  These tasks describe how to work with object linking and embedding, and how to import or export formatted data.

How can I import graphics files?

You can import several types of graphics files -- BMP, CGM, GIF, JPEG, ® PIC, PCX, and TIFF 5.0 -- into a rich-text field in an IBM® Notes® document.

About this task

Graphics must be imported into Notes® individually. If a file contains more than one graphic, Notes® imports only the first graphic.

Note: To find out whether or not the field you want to import to is a rich-text field, click that field, and click Edit > Document Properties (switch to Document if necessary). Then click Fields (second tab) and the field name in the left box. In the right box, any rich-text field is listed as Data Type: Rich Text.

Imported graphics may look different in Notes® because their fonts, colors, text sizes, and overall size are converted to Notes® equivalents. You may want to experiment with a graphic's appearance in its original application before you import it into Notes®.

Before you import scanned images into Notes®, save them as BMP, PCX, or TIFF files. If you're not satisfied with the appearance of your scanned images, adjust the dots per inch (DPI®) setting or the image size setting in your scanner software if possible. Start with 75 DPI® and 100% size, increasing the DPI® and decreasing the size until you're satisfied with the results. In general, higher DPI® settings result in larger images in Notes®. However, be aware that different monitors can display the scanned image differently.

Perform the following steps:

Procedure

Edit the document, and then click where you want the imported file to appear.
Click File > Import. (This option is dim if the field you have clicked is not a rich-text field.)
Click the image type you are importing in the Files of type list.
Select the file's drive and directory and then select the file.
Click Import.