Using Notes shared login to eliminate Notes password prompts
Notes® shared login (hereafter shared login) allows you to start IBM® Notes® and use your User ID without having to provide a Notes® password. You only need to log in to Microsoft® Windows® using your Windows® password. Your administrator controls whether you can use shared login.
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You cannot use shared login if any of the following conditions is true:
- you use a computer that does not run Microsoft® Windows®
- you use a Smartcard to log in to Notes®
- your User ID is protected by multiple passwords
- you are a roaming user that uses a roaming ID
- you run Notes® on a USB drive
- you use a mandatory Windows® profile
- you are running Notes® in a Citrix environment
Results
Thing to know about using shared login
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You should also be aware of the following characteristics of shared login:
- The shared login feature requires that you log in to Windows® on the computer and as the user used to activate the shared login feature. Otherwise, you are not be able to start Notes®.
- To copy your User ID, you must use a special procedure that adds a Notes® password to the ID.
- You are prompted for your Windows® password when you open the User Security window, or when you unlock your User ID after locking it.
- Your Windows® password can be changed at any time, either by you on your computer, or by your administrator.
- You cannot synchronize your Internet password with your Notes® password because your Notes password no longer exists.
- If you are a roaming user, you can use this feature if you leave your ID on the Windows® machine on which shared login was activated.
- If you use a Windows® roaming profile you should log in to an Active Directory domain controller from one computer at a time. If you are logged in from more than one computer, there is a possibility that Notes® may not be able to decrypt your ID file.
- You do not need to provide a Notes® password if you log into a Notes-based application .
If your Notes® ID is enabled for shared login, a dialog box is displayed if an unsuccessful login attempt is made.
Unsuccessful log-ins are rare and would most likely occur if:
- You try to log in as a different Windows® user than the one who enabled shared login for the current Notes® ID.
- You enabled shared login on a different computer, and copied the Notes® ID to this machine through the operating system rather than by using the Copy ID feature.
- The Notes® ID itself is damaged.