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Locations and accounts
This topic describes connections to servers, ways to connect to servers, and things you should know before setting up a server connection.
Getting started with Locations and Accounts
When connecting to servers, Notes® uses Location documents and Account documents to configure those connections. A Location document contains information that Notes needs, in order to manage your connections whenever you change the way you're connecting to servers; for example, your Home location may use remote access software in your operating system to dial your Internet server, while your Online location assumes that you're connected to a LAN. An Account document contains information, such as user name and password, for an Internet connection such as Internet mail.
Connecting to an Internet mail account
How you set up your connection to Internet mail depends on the type of physical connection you use.
How can I use a LAN, cable, or DSL to access Internet mail?
If your physical connection is a cable modem with a cable (television) service (broadband) connection, or a digital subscriber line (DSL), IBM® Notes® works as if you're on a LAN, so you can use the same or a very similar configuration for these three connection methods.

Locations and accounts
This topic describes connections to servers, ways to connect to servers, and things you should know before setting up a server connection.
- Getting started with Locations and Accounts
  When connecting to servers, Notes® uses Location documents and Account documents to configure those connections. A Location document contains information that Notes needs, in order to manage your connections whenever you change the way you're connecting to servers; for example, your Home location may use remote access software in your operating system to dial your Internet server, while your Online location assumes that you're connected to a LAN. An Account document contains information, such as user name and password, for an Internet connection such as Internet mail.
  - Connecting to a Notes mail account
  - Connecting to an Internet mail account
    How you set up your connection to Internet mail depends on the type of physical connection you use.
    - How can I use a LAN, cable, or DSL to access Internet mail?
      If your physical connection is a cable modem with a cable (television) service (broadband) connection, or a digital subscriber line (DSL), IBM® Notes® works as if you're on a LAN, so you can use the same or a very similar configuration for these three connection methods.
    - How can I use a phone line to access Internet mail?
      If your physical connection is a telephone line with a dialup (digital/analog) modem, you can use remote access software in your operation system and a Network Dialup connection to use Internet mail with an Internet Service Provider (ISP) or with a network server (an Internet mail server) in your organization.
    - How can I create or edit Internet mail accounts manually using Contacts?
      When you set up Internet mail, IBM® Notes® creates at least one Account document for incoming (POP or IMAP) mail, and one for outgoing (SMTP) mail if you don't send your Internet mail through a Domino® server.
    - How can I create or edit an NNTP newsgroup account manually?
      You can manually configure Notes® to connect to NNTP newsgroups through an Internet Service Provider (ISP), or an internal NNTP server if your organization has one.
  - How can I switch to a different location?
    Because you can connect to IBM® Notes® several different ways, IBM Notes needs a way to manage information for each type of connection you use. Because you sometimes change the way you connect when you start Notes in a different physical location, you are given a list of built-in locations you can switch between, and information about each one is stored in Location documents.
  - How can I change phone and time information for the current location?
    You can update settings such as the area code and time zone for the current location. The area code setting is useful if you use a single IBM® Notes® location (such as Travel) in different physical locations, but you don't want to create extra Location documents manually because everything except the phone is the same.
  - Are there any good practices to follow when traveling with Notes®?
    When you travel within or outside the United States, you can make using IBM® Notes® easier by remembering a few tips.
- Locations and Accounts quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for Notes locations and accounts , which you can print and keep at your desk for easy reference.
- Working with Locations, Accounts, and Connections
  You set preferences for your Location, Account, and Connection documents that provide the information needed by components to connect to servers. Preferences enable you to create, edit, or delete certain Location, Account, or Connection documents.
- Advanced Locations and Accounts topics
  Learn to do additional tasks with Location, Account, and Connection documents, such as customizing Location settings, enabling Java applets in Notes, and using iNotes to access your Notes mail from the internet.

How can I use a LAN, cable, or DSL to access Internet mail?

If your physical connection is a cable modem with a cable (television) service (broadband) connection, or a digital subscriber line (DSL), IBM® Notes® works as if you're on a LAN, so you can use the same or a very similar configuration for these three connection methods.

About this task

You can create a connection to Internet mail instead of or in addition to a connection to Notes® mail on an IBM® Domino® server. Your Internet mail server may be internal to your organization or available from a commercial Internet Service Provider (ISP). If your Internet mail server is internal, you probably access it over a LAN, and if from an ISP, you probably use cable or DSL access, but all three physical connection methods are configured similarly in Notes®. The primary difference is that an organization's LAN may use a proxy server, but you can connect to your ISP over cable or DSL without a proxy.

Your Internet incoming mail server may use either the POP or IMAP protocol, and you can use either a SMTP server for outgoing mail, or a Domino® server. Ask your administrator or Internet Service Provider for advice.

Procedure

Gather the following:
- Your email address in your organization (for example, jsmith@acme.com).
- Your incoming server address (for example, pop.myisp.com or imap.myisp.com).
- Your outgoing server address if you use SMTP instead of a Domino® server for outgoing mail (for example, smtp.myisp.com).
- If your organization uses a proxy server for Internet access, the necessary server name(s) and port number(s).
Optional: Switch to the location where you want to use this connection method, for example, Online.
Click Tools > Client Reconfiguration Wizard.
Select Internet mail servers (POP,IMAP,SMTP), and in the drop-down list, click Local Area Network.
Click Next and answer the questions.

Results

Note: After you complete this type of configuration, the current Location document in your Preferences contains the email address and proxy information (if any). Notes® also creates separate Account documents for your incoming and outgoing mail servers, with the necessary login and password information.