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Elements of Notes®
The IBM® Notes® user interface is comprised of views menus, toolbars, navigation panes, and a sidebar that you can use for easy access to some frequently used applications.
Notes views and folders
Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
Creating or deleting views
You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.

Elements of Notes®
The IBM® Notes® user interface is comprised of views menus, toolbars, navigation panes, and a sidebar that you can use for easy access to some frequently used applications.
- Using the Open list
  Use the Open list to open IBM® Notes® applications, documents, bookmarks and bookmark folders. The Open list displays icons and a brief description for each item.
- Toolbars
  Toolbars work with all the applications in your workspace. Some toolbars are context sensitive, which means that they change depending on the task you are performing.
- Using the sidebar
  The sidebar provides constant access to your IBM® Sametime® Contacts, Calendar, Feed Reader, and Activities. You can change which of these applications displays in your sidebar. However, depending on your organization, you may not have all of these applications in your sidebar.
- Status bar: current state information
  The status bar appears at the end of the IBM® Notes® main window. As you work in Notes, system messages and features appear in the status bar.
- Working with window tabs
  Window tabs make it convenient for you to switch from one open document or application to another in IBM® Notes®.
- Preferences
  You can customize IBM® Notes® so that it runs and displays just the way you want it to using Notes® preferences.
- Accessibility features for Notes®
  Accessibility features help users who have a physical disability, such as restricted mobility or limited vision, to use information technology products.
- Using the Discover page
  IBM® Notes® opens to the Discover page by default, unless you set up Notes to open to an application, such as Mail or Calendar, or to a customized home page. The default Discover page is a central location from which you can find targeted Notes client information more quickly and easily, including new features in the release, introductory material for new users, and helpful hints and tips. There is also a Quick Links tab that allows you to launch your workspace, Mail, Calendar, and other Notes applications you have recently used, in addition to providing links to other resources, such as the Notes and Domino wiki.
- Using the Notes workspace
  The IBM® Notes® workspace, the legacy user interface for Notes, displays pages containing Notes application icons.
- Using bookmarks - linking to documents and applications
  Bookmarks are links that point to IBM® Notes® applications, views, documents, or Internet elements, such as Web pages and news groups. Bookmark folders organize your bookmarks. They can contain bookmarks or more folders.
- Notes views and folders
  Views display specific documents with similar criteria. For example, your Mail has an All Documents view that displays every document contained in the mail application, and a Sent view that displays only documents that you sent.
  - Shared and private views and folders
    There are two main types of views and folders in a Notes® application: shared (available to many users) and private (available to one person).
  - Creating or deleting views
    You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.
  - Working with views
    Use the navigation pane to switch views easily. In addition, you can perform a variety of tasks from the View menu, such as refreshing the view, showing only the unread or selected documents, or searching the view.
  - Customizing view column displays
    You can customize how entry information displays in your views.
  - Managing views with categories
    Categories help you organize data in views that contain many documents and move around in these views more quickly. Categories can be sorted alphabetically, numerically, or by date.
  - Creating or deleting folders
    To create personal folders in a Notes® application, you must have at least Reader access in the Access Control List (ACL) for the application. No one else can read or delete your personal folders.
  - Adding or moving documents to a folder
    You can add a document to a folder by moving it to that folder, or by adding it to the folder, while maintaining a copy in the original folder.
  - Removing a document from a folder
    Removing a document from a folder does not delete the document from the application or remove it from views. You can still find the document in any view where it was originally placed, such as the All Documents view.
  - Moving folders or views
    You can move the folders or views in the navigation pane into other unrelated folders or views.
  - Renaming folders or views
    You can change the name of any personal folder or view. You can also rename any shared folder or view in an IBM® Notes® application where you have at least Editor access and Create shared/folders/views access in the Access Control List.
- Printing
  You print a single document or multiple documents at the same time. You can also print views (lists of documents in an IBM® Notes® application) and the framesets found in both Notes and the Web.

Creating or deleting views

You can create views in Notes® applications, as long as you have proper access. You can also delete any view that you create.

To create a view

Procedure

Select or open the application where you want to create a view.
From the menu, choose Create > View.
Enter a name for the view.
Choose a view type.
In the Select a location for the new view field, do one of the following:
- If you want the view to appear at the top level, do not select anything in this field.
- If you want your view to appear in a specific location, select the location in this field.
Click the Copy from button and do one of the following:
- Click Blank if you do not want to copy the style of another view.
- Click the view whose style you want to copy. If the style uses selection by formula, the view's selection criteria appears in the Selection conditions field.
Optional: If none of the existing views or folders of an application shows information the way you want to see it, you can create a customized folder by clicking Save and Customize.
To add your own selection condition using a formula, select By formula, and then add the formula in the space provided.
Optional: To add a search condition, click the Add condition button.
Click OK to create the new view.

Results

For information on customizing a folder and on formula language, see the topics Creating a standard outline view and Formula Language respectively in the IBM® Domino® Designer Help. To download or view Domino® Designer Help, go to Documentation on the Web.

To delete a view

Procedure

In the navigation pane, select a view to delete.
From the menu, choose Actions > View Options > Remove View.
Click Yes when you are asked if you want to remove the view.