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Locations and accounts
This topic describes connections to servers, ways to connect to servers, and things you should know before setting up a server connection.
Working with Locations, Accounts, and Connections
You set preferences for your Location, Account, and Connection documents that provide the information needed by components to connect to servers. Preferences enable you to create, edit, or delete certain Location, Account, or Connection documents.
Creating and editing accounts from the Notes® preference
Accounts provide the information needed by components to connect to servers. In IBM® Notes®, accounts enable you to connect to an IBM Domino® server. Accounts are secured by a name, password, authentication server and authentication type. Preferences enable you to create, edit, or delete certain accounts.
How can I create an account using preferences?
You can create a new account using an IBM® Notes® preferences panel.

Locations and accounts
This topic describes connections to servers, ways to connect to servers, and things you should know before setting up a server connection.
- Getting started with Locations and Accounts
  When connecting to servers, Notes® uses Location documents and Account documents to configure those connections. A Location document contains information that Notes needs, in order to manage your connections whenever you change the way you're connecting to servers; for example, your Home location may use remote access software in your operating system to dial your Internet server, while your Online location assumes that you're connected to a LAN. An Account document contains information, such as user name and password, for an Internet connection such as Internet mail.
- Locations and Accounts quick reference
  This quick reference card is a list of instructions for common tasks and shortcuts for Notes locations and accounts , which you can print and keep at your desk for easy reference.
- Working with Locations, Accounts, and Connections
  You set preferences for your Location, Account, and Connection documents that provide the information needed by components to connect to servers. Preferences enable you to create, edit, or delete certain Location, Account, or Connection documents.
  - Creating or editing a Location document manually
    Locations are a feature that connects you to applications on servers by providing a place to specify such information as the name of your mail server, whether you use a passthru server, or even which Notes® ID to use.
  - Creating and editing accounts from the Notes® preference
    Accounts provide the information needed by components to connect to servers. In IBM® Notes®, accounts enable you to connect to an IBM Domino® server. Accounts are secured by a name, password, authentication server and authentication type. Preferences enable you to create, edit, or delete certain accounts.
    - Account preference fields and options
      The Accounts preferences pages for IBM® Notes® list accounts and provide options for creating, editing, and deleting accounts. Information needed for Notes to access the IBM Domino® server resides in your Notes name.id file.
    - How can I create an account using preferences?
      You can create a new account using an IBM® Notes® preferences panel.
    - How can I edit an account using preferences?
      You can edit an existing account using an IBM® Notes® preferences panel.
    - How can I delete an account using preferences?
      You can delete some types of existing accounts using an IBM® Notes® preferences panel.
    - How can I change an account password?
      When IBM® Notes® attempts to use an account to connect to an application, and the password stored with that account is no longer valid, you are prompted to enter a new password.
  - Creating and editing a Connection document
    During configuration, Notes® creates a Connection document for your home server. Connection documents reside in your Contacts application and store information Notes needs to access a server, such as the server's full Domino® name or Internet address. One server may have multiple Connection documents if you access it in multiple ways, for example over the LAN at work and using a cable modem from home.
  - How do I delete Location, Account, or Connection documents?
    Deleting a Location, Connection, or Account document can harm essential parts of your connections to IBM® Notes® mail, Internet mail, or Internet newsgroups, or make it impossible for Notes to connect you to a server you need. If you want to experiment with extra locations, connections, or accounts, copy existing documents and paste and rename test copies, so you can later delete the test versions without disturbing the originals.
- Advanced Locations and Accounts topics
  Learn to do additional tasks with Location, Account, and Connection documents, such as customizing Location settings, enabling Java applets in Notes, and using iNotes to access your Notes mail from the internet.

How can I create an account using preferences?

You can create a new account using an IBM® Notes® preferences panel.

Procedure

Click File > Preferences.
Click Accounts.
Click New Account. Alternatively, click the New Account down arrow and specify the account type as you create the account.
Click in the Account Name field and type the name.
Click in the Description field and type a brief description of the account.
Click the Type field arrow and select an account type such a HTTP.

You can obtain the account type from your administrator.

Note: Account types are HTTP, LDAP, IMAP Offline, IMAP Online, NNTP, POP, SMTP and all of the above with SSL-enablement.

You can change the account type later using the Edit accounts dialog.
Click in the Server field and type the server URL to which the account should be associated. You can also include a port value in the URL name. Obtain the server name from your administrator.
Choose whether to use a new name and password for this account or use an existing name and password from another account by clicking either Use direct log in or single sign-on or Use name and password of an existing account.
- If you choose Use direct log in or single sign-on, type a new name and password in the Name and Password fields now.
  (Option) Enable Use Domino single sign-on if available to specify that a Domino® LPTA token be used for authentication. If an LPTA token (single sign-on or SSO token) is not available, the name and password values are used. Also specify the name of the Domino single sign-on server. When in doubt, ask your administrator for assistance.
  (Option) Enable Allow other accounts to use this log in information, which allows other accounts to use this name and password.
  or
- If you choose Use name and password of an existing account, click the arrow in the Account field and select the account name from the list.
Click Advanced properties to view and set available properties and values.
Click Notes Locations to view and set locations from which the account is to be available.

Note: This option requires that you have already created a Notes® connection document for each location - for example Home, Office, and Travel.
Click OK.