Adding a disclaimer to outgoing iNotes® messages

You can add a disclaimer to outgoing HCL iNotes® messages. A disclaimer is a denial or a disavowal of legal responsibility for the contents of the message. In some countries, not having a proper disclaimer on messages may result in fines leveled by regulatory agencies.

About this task

You can set up email disclaimers by using the mail server's configuration settings document, setting the notes.ini file iNotes_WA_PreventClientDisclaimer and setting up and applying the mail policy settings document. Both documents are stored in the Domino directory, names.nsf, on the server.

Procedure

  1. From the HCL Domino® administrator client, client select the server's configuration settings document, and click Edit Configuration.
  2. Click Router/SMTP > Message Disclaimers.
  3. In the Message Disclaimers section, click Enabled.
  4. Click HCL iNotes.
  5. In the Disclaimer Text section, in the Add disclaimer notice to mail memo, click Enabled.
  6. Click Save and Close.
  7. In the Domino® administrator client, open the mail policy settings document.
  8. Click Mail > Message Disclaimers.
  9. In the Disclaimer text field, click Modify.
  10. Enter the disclaimer text that you want to display on outgoing iNotes mail messages. Click OK.
  11. Click Save and close.
  12. Open the server's notes.ini file and add the setting

    iNotes_WA_PreventClientDisclaimer=1

  13. Save and close the notes.ini file.