Creating a group

To create a group, you create a Group document in the HCL Domino® Directory.

Before you begin

Make sure that you have Editor access or Author access with the GroupCreator role in theDomino Directory.

Procedure

  1. From the Domino® Administrator or Web Administrator, click the People & Groups tab.
  2. Select Domino Directories, and then select Groups > Add Group.
  3. Complete these fields on the Basics tab:
    Table 1. Basics tab fields

    Field

    Action

    Group name
    Enter a name for the group. It is recommended that you use only these characters for the name:
    • letters A - Z
    • numbers 0 - 9
    • ampersand (&)
    • dash (-)
    • period (.)
    • underscore (_)
    • apostrophe (')
    • space
    Do not use +, #, = (plus, pound, equal) because they are known to cause problems in group names.
    • plus sign (+)
    • pound sign or hashmark (#)
    • equal sign (=)
    Also note the following recommendations and guidelines when creating group names: T
    • do not use special characters other than those listed because some special characters may cause unexpected conflicts or problems.
    • A group name can be a maximum of 62 characters in length.
    • For easier administration, use a name without spaces.
    • The only characters that are expressly prohibited are the at sign (@) and double forward slashes (//).
    • DBCS are not supported for use in group names.
    • Do not use a name that is in use as the name of an organization in the hierarchical name scheme.
    Important: Do not create group names containing a forward slash (/) unless you are working in a hosted environment. Using the forward slash in group names in a nonhosted environment causes confusion with hierarchical naming schemes. Hierarchical names are required in a hosted environment.

    Group type

    Select a group type. The group type specifies the purpose of the group and determines the views in the Domino® Directory where the group name appears. For example, mailing list groups appear in the Mail Users view, and access control groups appear in the Access Control view. Using specific group types improves performance by reducing the size of view indexes in the Domino® Directory.

    • Multi-purpose -- Use for a group that has multiple purposes -- for example, mail, ACLs, and so on. This is the default.
    • Access Control List only -- Use for server and database access authentication only.
    • Mail only -- Use for mailing list groups.
    • Servers only -- Use in Connection documents and in the Domino® Administration client's domain bookmarks for grouping.
    • Deny List only -- Use to control access to servers. Typically used to prevent terminated employees from accessing servers, but this type of group can be used to prevent any user from accessing particular servers. The Administration Process cannot delete any member of the group.

    Category

    Choose a category if you have created any. Use the Category field to categorize groups in any way that you need to.

    Description

    Enter a description of the group.

    Mail Domain

    Enter the Domino® Domain in which this group's mail address will reside.

    Internet address

    Enter the Internet e-mail address for this group.

    Auto-Populate Method

    If you are using auto-populated groups, choose Home Server. This field applies to auto-populated groups only.

    Home Server(s)

    Specify the home server name. Users who use the specified server as their home mail server are members of the home server's group. This field applies to auto-populated groups only.

    Additional Members

    Specify the names of people or groups to add in addition to those specified by the auto-populate method. This field applies to auto-populated groups only.

    Excluded Members

    Specify the names of people or groups to remove from the members list. This field applies to auto-populated groups only.

    Members

    Click Members, and select users, servers, or groups to add, then click Add. Click OK. If the Auto-Populate method is enabled, this field cannot be modified.
  4. Click the Administration tab and make changes to these fields as necessary:
    Table 2. Administration tab fields

    Field

    Action

    Owners

    Add an owner name or modify the list of group owners.

    Administrators

    Add an administrator name or modify the list of group administrators.

    Allow foreign directory synchronization

    Choose one:

    • Yes -- To allow synchronization between a post office directory or a Microsoft™ Exchange Address Book and the Domino® Directory
    • No -- To prevent synchronization between a post office directory or a Microsoft™ Exchange Address Book, and the Domino® Directory

    Last modified

    Non-modifiable field. Provides the hierarchical name of the last administrator that made changes to the Group document.
  5. Click Save and Close.