Use this procedure to edit any of the group attributes
that are listed on the Group document in the Domino® Directory. You can modify the group
name, group type, description, group membership, group owner, administrator,
and specify whether foreign directory synchronization is allowed.
Foreign directory synchronization allows synchronization between a
post office directory or a Microsoft™ Exchange
Address Book, and the Domino Directory.
About this task
With group renaming, there is no tolerance for simultaneous
occurrences of the new and old names while the name change makes its
way across databases in the domain. For example, if a group name changes
in the Domino Directory before
it has a chance to change in a database ACL, the old group name in
the database ACL is invalid. (This limitation doesn't occur with user
and server renaming.) As a workaround, you can initiate the group
rename action during non-peak work hours -- for example, during the
weekend -- or you can immediately process the requests, rather than
waiting for the changes to occur according to Administration Process
schedules.
Note: When you are editing an auto-populated
group, the Sort Member List action is not available.
Procedure
- To edit a group, you must have:
- Editor with Create documents access, or the UserModifier role
to the Domino Directory
- At least Author with Create documents access to the Certification
Log
- From the Domino Administrator,
click the People & Groups tab.
- Select Domino Directories, and then
select Groups.
- Select the group that you want to edit, and click Edit
Group.
- Make changes to any of the following fields on the Basics
tab:
Table 1. Basics tab options
Field |
Action |
Group name |
Enter a name for the group. It is recommended
that you use only these characters for the name:
- Letters A - Z
- Numbers 0 - 9
- Ampersand (&)
- Dash (-)
- Period (.)
- Space ( )
- Underscore (_)
- Apostrophe (')
Do not use the following characters for the name because
they are known to cause problems in group names:
- Plus (+)
- Pound (#)
- Equal (=)
It is recommended that you do not use special characters,
other than those listed because some special characters may cause
unexpected conflicts or problems. A group name can be a maximum of
62 characters in length. For easier administration, use a name without
spaces. The only characters that are expressly prohibited are the
at sign (@) and double forward slash (//). DBCS are not supported
for use in group names. Do not use a name that is in use as
the name of an organization in the hierarchical name scheme. Note: Do
not create group names containing a forward slash (/) unless you are
working in a hosted environment. Using the forward slash (/) in group
names in a non-hosted environment causes confusion with hierarchical
naming schemes. Hierarchical names are required in a hosted environment. |
Group type |
Select one of these:
- Multi-purpose -- Use for a group that has multiple purposes --
for example, mail, ACLs, and so on. This is the default.
- Access Control List only -- Use for server and database access
authentication only.
- Mail only -- Use for mailing list groups.
- Servers Only -- Use in Connection documents and in the Domino Administration client's
domain bookmarks for grouping.
- Deny List only -- Use to control access to servers. Typically
used to prevent terminated employees from accessing servers, but can
be used to prevent any user from accessing particular servers. The
Administration Process cannot delete any member of the group.
|
Category |
Select a category to which you are adding the
group and click OK. The Category field can
be used to categorize your groups in any manner that you want. If
the category that you want to use is not listed in the dialog box,
add the category name in the New Keyword field
and click OK. |
Description |
Enter a description of the group. |
Mail Domain |
Enter the name of the mail domain for the group.
This is especially useful for enterprises that have more than one
mail domain. |
Internet Address |
Enter the Internet address that applies to
the group. |
Auto Populate Method |
The default is None. Select Home
Server if you are using auto-populated groups in your
organization. See the related topics for more information. |
Members |
Add or remove group members. Type a member
name in the field or double-click this field to open the Select Names
dialog box, and then do any of the following:
- Open another address book by selecting Directory.
- Find names that begin with a specified string if you are unsure
of the spelling or the complete name
- Add a person or group to the group by selecting the person or
group and clicking Add
- Remove a group member by selecting the member and clicking Remove
- Remove all members of a group by clicking Remove All
- Add a member to a group by clicking New,
typing the member name, and clicking OK
- View detailed information by selecting a person or group and clicking Details
- Copy an entry from the open address book to your Contacts by selecting
the name and clicking the icon
- Open another Group document by selecting the group name and clicking Open
Note: The Members field cannot be modified
for auto-populated groups or subgroups. |
- Click the Administration tab and make changes to any of
these fields:
Table 2. Administration tab fields
Field |
Action |
Owners |
Add an owner name or modify the list of group
owners. |
Administrators |
Add an administrator name or modify the list
of group administrators. |
Foreign directory synchronization allowed |
Choose one:
- Yes -- To allow synchronization between a post office directory
or a Microsoft Exchange
Address Book, and the Domino Directory
- No -- To prevent synchronization between a post office directory
or a Microsoft Exchange
Address Book and the Domino Directory
|
Last modified |
Non-modifiable field. Provides the hierarchical
name of the last administrator that made changes to the Group document. |
- Optional: To sort the list of group members
before saving the Group document, click Sort Member List.
- Click Save and Close.