The mail-in database is designed to allow mail to be received
by a database that is set up to receive mail, without the mail being
added to a person's mail file. The mail-in database can then be accessed
by one person, or by multiple people, who have access to read the
database. For example, if you want multiple users on a mailing list
to read specific mail, that mail can be sent to a mail-in database
instead of sending it to numerous individual users. Those users can
then open the database and review the mail that has been sent to that
database.
Before you begin
In the Domino® Directory,
make sure you have, at a minimum, Author access with the following
privileges and roles selected:
- Create Documents privilege
- NetCreator role
- NetModifier role
About this task
If a database is designed to receive mail, you must create
a Mail-In Database document in the Domino Directory.
This document must exist in the Domino Directory
of every server that stores a replica of the database. The database
cannot receive mail until you create this document. When replicating
Mail-in databases to servers in another Domino domain, create a matching Mail-in database
document in the Domino Directory
of the target server.
Note: See the related topics for information
on Resource documents.
Procedure
- From the People & Groups tab
of the Domino Administrator,
choose the Mail-In Databases and Resources view.
- Click Add Mail-In Database.
Table 1. Basics tab
| Field |
Description |
| Mail-in name |
The entry for this database in the Domino Directory. Users and applications
use this name to send documents to the database. |
Description |
Description is optional. |
Internet Address |
SMTP address in the format mailfile@organization.domain.
Complete this field if you want Internet users to be able to send
messages to the database. |
| Internet message storage |
The message storage preference:
- No preference (default)
- Prefers MIME
- Prefers Notes® Rich Text.
|
| Encrypt incoming mail |
Yes or no according to your preference. Mail
sent to the mail-in database is encrypted with the Notes certified public key entered in the next
field. |
| Domain |
Domino domain
of the server where the database resides. |
| Server |
The fully-distinguished hierarchical name of
the server where the database resides; for example, Server1/Sales/Renovations |
| File name |
The path and file name of the database relative
to the Domino Directory.
For example, if the database named MAILIN.NSF is
in the MAIL directory of the DATA directory,
enter MAIL\MAILIN.NSF. |
Table 2. Administration tab
| Field |
Description |
| Owners |
Fully distinguished hierarchical name of users
allowed to modify this document. |
| Administrators |
Users or groups who can edit this document. |
| Allow foreign directory synchronization |
Choose one of these:
- Yes -- Allows entry to be exchanged with foreign directories --
for example, a cc:Mail directory -- so that users on the other system
can look up the mail-in database in the cc:Mail post office directory
and send mail to it.
- No -- Does not allow the entry to be exchanged with foreign directories.
|
| Notes certified
public key |
The certified public key to use when encrypting
mail sent to this database. To copy a certified public key from the Domino Directory to this field,
click Get Certificates and choose a name. |
| Internet certificate |
This field displays the Internet Certificate
if one exists. If there is no Internet Certificate for this mail-in
database, the field displays the message Not Available. |
| Issuer name(s) |
The field is populated only if the Internet
Certificate field displays an Internet Certificate. |
- Give the name of the database to users so they can enter
it in the To: field of messages destined for the database.
What to do next
For more information on setting up a database to receive
mail, see IBM® Domino Designer 9.0.1 Social
Edition Help.