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IBM Domino Designer Basic User Guide and Reference
Basic product usage information and programming language reference information.
Application Management
Welcome to the Application Management section of Domino® Designer Help.
Security in an application
Domino® offers a multi-layered approach to security. Server administrators can secure databases, servers, and domains. Database designers and managers control the following:
Application design element security
An application developer can restrict access to design elements within an application. Application design security takes effect when users gain access to an application.
Updating Readers and Authors fields

IBM Domino Designer Basic User Guide and Reference
Basic product usage information and programming language reference information.
- Accessibility and keyboard shortcuts
  Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
- Application Design
  Welcome to the Application Design section of Domino® Designer Help.
- Application Management
  Welcome to the Application Management section of Domino® Designer Help.
  - Security in an application
    Domino® offers a multi-layered approach to security. Server administrators can secure databases, servers, and domains. Database designers and managers control the following:
    - The database access control list
    - Application design element security
      An application developer can restrict access to design elements within an application. Application design security takes effect when users gain access to an application.
      - Controlling access to a database during design
      - Restricting who can read or edit documents
      - Using a Readers field to restrict access to specific documents
        To limit access to specific documents created from a form, include a Readers field on the form. A Readers field explicitly lists the users who can read documents created from the form. Without Reader access to a document, a user cannot see the document in a view. For example, to limit access to an employee's personnel file to members of the Human Resources department, the employee, and the employee's manager, list those people in a Readers field.
      - Using an Authors field to restrict who can edit specific documents
        An Authors field works in conjunction with Author access in the database ACL. If you assign users Reader access in the ACL, they can read documents in the database but cannot edit their own documents. If you list those users in an Authors field, they can edit documents in the database.
      - To create Readers and Authors fields
      - Tracking who edits a document
      - Updating Readers and Authors fields
      - Setting up the Administration Process for databases
      - Creating controlled-access sections of forms
      - Examples of access-controlled sections
        The following examples illustrate different uses for access-controlled sections on forms.
      - Limiting Editor access to sections of forms
        In workflow applications, use sections to restrict who can edit or sign parts of a document. If a document requires more than one approval signature, you create a section on the form for each signature or group. For example, you might create a section specifically for the Purchasing group.
      - Creating read access lists to limit view and folder access
      - Creating write access lists to limit folder access
      - Access-controlled forms and documents
      - Creating public access pages, forms, subforms, outlines, views, agents, and style sheets
    - Notes® and Domino® encryption
      Encryption is a digital security mechanism that protects data from unauthorized access. Encryption protects data from unauthorized access. Using Notes® and Domino®, you can encrypt:
  - Completing an application and managing design changes
    As you prepare to deploy an application, consider these finishing touches:
  - Deploying an application
    The tasks involved with application design, database design, database management, and DominoTMsystem administration may overlap, depending on the size of your organization and the structure of job responsibilities. In some organizations, an application developer may be responsible for both application and database design, while in others, a database manager may handle all database design and management tasks. In addition, database management overlaps with Domino® system administration.
  - Procedure for optimizing and troubleshooting databases
- Domino® Query Language
  Domino Query Language (DQL) is a facility running in Domino core allowing for a terse shorthand syntax for finding documents according to a wide variety of complexity of terms. It leverages existing design elements without the need to write detailed code to access them.
- Composite Applications - Design and Management
  Composite applications are a key element in a service-oriented architecture (SOA) and contextual collaboration strategy. The ability to create and edit composite applications lets you easily integrate different types of components and technologies.
- DB2® Access views
  Domino® Designer includes two types of design elements to assist you in managing data contained in DB2® enabled Notes® databases:
- Programming Overview and User Interface
  This section contains general guidelines and examples that show where to use Java, LotusScript, and the formula language.
- Formula Language
  This section documents the formula language.
- LotusScript® Language
  Welcome to the LotusScript® Language section of Domino® Designer Help.
- LotusScript/COM/OLE Classes
- Java/CORBA Classes
  This section documents the Java/CORBA classes.
- Lotus® Connectors
  Lotus® Connectors provide native access to a wide variety of DBMS products, ODBC, the platform File system, Enterprise Resource Planning systems, and Transaction Processing systems.
- Javadoc™ for Domino® Designer related APIs
  As part of providing additional Java™ reference documentation, Domino® Designer ships with a help plugin that contains Javadoc™ for additional Domino Designer related APIs.

Updating Readers and Authors fields

About this task

By default, the Administration Process examines all documents in a database to find and update Readers and Authors fields and to update private views, folders, and agents. When the Administration Process performs a "Rename person" or a "Delete person" request, it edits or removes the name in all Readers and Authors fields and in private folders, views, and agents. To update Readers and Authors fields in only selected documents, you create a special view in the database and then update that view.

You must select an administration server if you want to select the option to modify Readers and Authors fields. The default is to not modify Readers and Authors fields.

To update Readers and Authors fields in all documents

About this task

Use this method to modify Readers and Authors fields for a single database.

Procedure

Make sure that you have:
- Manager access in the database ACL
- already specified an administration server for the database.
Select the database icon from your Bookmark pane.
Choose File - Database - Access Control.
Click the Advanced icon.
Following "Administration Server," select Server.
Select an administration server, and then click OK.
Select "Modify all Reader and Author fields" from the list following "Administration Server."
Click OK.

To update Readers and Authors fields in selected documents

Procedure

Create a new view in the database and name the view $Adminp.
Write a view selection formula that selects and displays only the documents containing the fields to update.
Select the database icon from your Bookmark pane.
Choose File - Database - Access Control.
Click the Advanced icon.
Following "Administration Server," select Server.
Select an administration server, and then click OK.
Select "Modify all Reader and Author fields" from the list following"Administration Server."
Click OK.

Results

For more information on the Administration Process (adminp), see Domino® Administrator Help.