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Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
File compatibility and exporting spreadsheets
Find out which file types you can use with HCL Connections™ Docs spreadsheets.
Downloading a spreadsheet
After you edit a spreadsheet in HCL Connections™ Docs, you can download the file to its original format (Open Document format or Microsoft Office format), to a .csv file or a .pdf file.

Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
    - Creating and importing spreadsheets
      Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
    - File compatibility and exporting spreadsheets
      Find out which file types you can use with HCL Connections™ Docs spreadsheets.
      - File formats supported in spreadsheets
        Teams can work with various spreadsheet file formats in their web browsers. Files opened from one format can be exported to others formats.
      - Saving spreadsheets
        Use the Save command to save a spreadsheet that you are editing. Use Copy to save a file with a new name and open it in a separate window.
      - Checking in a spreadsheet to a library from HCL Docs
        If you have Libraries enabled in Connections Files, you can also check in or submit files for review through HCL Connections™ Docs.
      - Saving a spreadsheet to a library
        If your organization uses Libraries in HCL Connections, you can save a spreadsheet that you are editing in HCL Docs to the library.
      - Downloading a spreadsheet
        After you edit a spreadsheet in HCL Connections™ Docs, you can download the file to its original format (Open Document format or Microsoft Office format), to a .csv file or a .pdf file.
      - Printing spreadsheets to PDF files
        You can save a spreadsheet as a PDF file, so that you can download and print it.
    - Working with spreadsheets in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save spreadsheet files in the repository.
    - Sharing spreadsheets
      You can make a spreadsheet public for anyone to read, or share it with specific people and communities. You can allow people to edit a spreadsheet and even share it with others. You can also change or delete access levels after you share a spreadsheet.
    - Collaborating on spreadsheets in real time
      You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
    - Changing the look of your spreadsheets
      Simple enhancements to the way your spreadsheets look can improve their effectiveness.
    - Managing sheets in spreadsheets
      You can insert a sheet into a spreadsheet, and then move, rename, hide and show the sheet. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Formatting numbers
      A number can look different from the actual value entered in a cell, depending on the number format. Number formats differentiate one kind of data from another; for example, currency from percentages. Number formats affect only how HCL Connections™ Docs displays numbers, not how it stores or calculates numbers.
    - Entering and editing data
      Most editing tasks in HCL Connections™ Docs are easy to do on your own. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Working with images in spreadsheets
      You can insert an image into a spreadsheet, and then resize and move the image.
    - Working with charts in spreadsheets
      You can insert a chart into a spreadsheet, and then resize, move, and delete the chart.
    - Managing data ranges
      Learn how to sort data in a sheet or range and reference data that is on a different sheet.
    - Using formulas in calculations
      This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
    - Spreadsheets quick reference
      This topic helps you discover or remember how to do certain spreadsheet tasks.
    - Spreadsheets keyboard shortcuts
      You can use shortcut keys to perform tasks in spreadsheets. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

Downloading a spreadsheet

After you edit a spreadsheet in HCL Connections™ Docs, you can download the file to its original format (Open Document format or Microsoft Office format), to a .csv file or a .pdf file.

About this task

For IBM Content Navigator users, see downloading documents.

Procedure

In an open spreadsheet, click File > Download > CSV or File > Download > PDF (.pdf) or File > Download > Microsoft Office format (.xlsx) / Open Document format (.ods). The spreadsheet gets ready to be downloaded as a .csv or a .pdf file or to its original format.
If you click File > Download > PDF (.pdf), a Page Setup window is displayed. Specify the settings that you want and then click OK.
- Header adds the sheet name to the beginning of every page.
- Footer adds the page number to the end of every page.
- Tagged PDF writes PDF tags, which increases the file size. A tagged PDF file contains information about the structure of the document content. This structure helps to display the document on devices when using screen reader software.
- Top to bottom, then right breaks a large sheet into pages that print in this order.
- Left to right, then down breaks a large sheet into pages that print in this order.
When you see the Processing is complete message in a new window, click the Click here to download the file link. You can open or save the file from your browser.
Note: From the Files application, you can also download the spreadsheet to its original formats (Open Document format or Microsoft Office format) or to a .pdf file as follows:
1. In the Files application, click My Files.
2. Find the spreadsheet that you want to download, and then click More.
3. Click Download to download the spreadsheet to its original formats.
4. Click More Actions > Download as PDF File and specify the settings that you want in a Page Setup window.
  Note: Only a published version of a spreadsheet can be downloaded. By default, a spreadsheet is published every time you, or in a group editing session, the last editor, closes it. If the spreadsheet is not published, owners and editors can always click File > Publish Now. If you are a reader, ask the owner to publish.

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