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Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with spreadsheets
Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
Collaborating on spreadsheets in real time
You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
Co-editing in real time in spreadsheets
When you share a spreadsheet with people and assign editor access to them, you are ready to co-edit in real time.
Co-editing with others in spreadsheets
Multiple editors on a team can edit a spreadsheet at the same time. You can edit in different cells or in the same cell, column, or row. Every editor can see the changes at the same time.

Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
    - Creating and importing spreadsheets
      Learn how to create spreadsheets and work with existing spreadsheets in your web browser.
    - File compatibility and exporting spreadsheets
      Find out which file types you can use with HCL Connections™ Docs spreadsheets.
    - Working with spreadsheets in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save spreadsheet files in the repository.
    - Sharing spreadsheets
      You can make a spreadsheet public for anyone to read, or share it with specific people and communities. You can allow people to edit a spreadsheet and even share it with others. You can also change or delete access levels after you share a spreadsheet.
    - Collaborating on spreadsheets in real time
      You can collaborate on a spreadsheet in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
      - Co-editing in real time in spreadsheets
        When you share a spreadsheet with people and assign editor access to them, you are ready to co-edit in real time.
        About co-editing in spreadsheets
        You can use HCL Connections™ Docs to simultaneously edit a spreadsheet together with others in the cloud. It can greatly improve the simplicity and efficiency to build spreadsheets.
        Co-editing with others in spreadsheets
        Multiple editors on a team can edit a spreadsheet at the same time. You can edit in different cells or in the same cell, column, or row. Every editor can see the changes at the same time.
        Showing changes by each editor in a spreadsheet
        When you and others are co-editing a spreadsheet, changes by each editor are underlined in a different color. You can choose whether to show or hide the underlines
        Collaborating with Connections Chat Cloud in spreadsheets
        The integration of Connections Chat Cloud with HCL Connections™ Docs makes it easy to chat with co-editors and see their availability.
      - Collaborating by using comments in spreadsheets
        When you collaborate with multiple editors on a spreadsheet, it is convenient to add comments. It helps you to communicate with editors who are working at different times.
    - Changing the look of your spreadsheets
      Simple enhancements to the way your spreadsheets look can improve their effectiveness.
    - Managing sheets in spreadsheets
      You can insert a sheet into a spreadsheet, and then move, rename, hide and show the sheet. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Formatting numbers
      A number can look different from the actual value entered in a cell, depending on the number format. Number formats differentiate one kind of data from another; for example, currency from percentages. Number formats affect only how HCL Connections™ Docs displays numbers, not how it stores or calculates numbers.
    - Entering and editing data
      Most editing tasks in HCL Connections™ Docs are easy to do on your own. For an overview of the basics and for tasks that you might need help with, see the following topics.
    - Working with images in spreadsheets
      You can insert an image into a spreadsheet, and then resize and move the image.
    - Working with charts in spreadsheets
      You can insert a chart into a spreadsheet, and then resize, move, and delete the chart.
    - Managing data ranges
      Learn how to sort data in a sheet or range and reference data that is on a different sheet.
    - Using formulas in calculations
      This section provides background information on formulas and functions, and organizes the functions in alphabetical order or by category to make it easy to find related functions.
    - Spreadsheets quick reference
      This topic helps you discover or remember how to do certain spreadsheet tasks.
    - Spreadsheets keyboard shortcuts
      You can use shortcut keys to perform tasks in spreadsheets. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

Co-editing with others in spreadsheets

Multiple editors on a team can edit a spreadsheet at the same time. You can edit in different cells or in the same cell, column, or row. Every editor can see the changes at the same time.

About this task

Each participant in the co-editing group must have access to the spreadsheet as an editor. For example, if you want to co-edit a spreadsheet with your team members, you must share the spreadsheet with them and set their access levels to Editor. To co-edit with others, perform the following steps:

Procedure

If you are the file owner and initiate co-editing, click Shared By Me or My Files in the Connections Files application. Otherwise, click Shared With Me.
From the list of files, click the name of the spreadsheet that you want to co-edit. Then click Edit to open the spreadsheet in HCL Docs Cloud.
All the editors' profile pictures are listed on the sidebar with their Connections Chat Cloud availability status and their assigned co-editing highlight color. A co-editor's profile picture is dimmed when they are not currently in the spreadsheet.

Note: During co-editing, you can show and hide the collaboration sidebar by clicking the sidebar icon in the bar that displays the file name. In a new spreadsheet, the sidebar is hidden by default. The sidebar icon displays the number of unread comments in a spreadsheet.
When you are ready to allow readers to view or download the document, take one of the following actions:
- If the File > Publish Automatically menu item is enabled, close the spreadsheet by clicking the Close Tab icon (x) and the file is published automatically. Note that, in a group editing session, the file is published only when the last co-editor closes the spreadsheet.
- To publish the spreadsheet manually, click File > Publish Now . Click the Close Tab icon (x) to leave the spreadsheet.
Note: If a co-editor deletes the file during your edit session, you are notified. Click OK in the message box to save your spreadsheet as a new file and ensure that the changes you made can be preserved.

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