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Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with presentations
Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
Presentations quick reference
This topic helps you discover or remember how to do certain presentation tasks.

Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
    - Creating and uploading presentations
      You can create a presentation and upload existing presentations from your computer to Connections Files to edit online using HCL Connections™ Docs.
    - File compatibility and working with files
      Find out which file types you can use with HCL Connections™ Docs presentations.
    - Working with presentations in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save presentation files in the repository.
    - Sharing presentations
      You can make a presentation public for anyone to read, or share it with specific people and communities. You can allow people to edit a presentation and even share it with others. You can also change or delete access levels after you share a presentation.
    - Collaborating on presentations in real time
      You can collaborate on a presentation in real time with others as a team. You can co-edit with other editors in real time, and create comments and discussions.
    - Formatting slides
      In HCL Connections™ Docs, many formatting functions are provided. You can change fonts, move objects on a slide, add numbers or bullets to text, set the slide layout, or change master style.
    - Spell-checking presentations
      You can have HCL Connections™ Docs check the spelling in different languages while you type, and you can also check the spelling of the entire presentation when you finish it.
    - Printing presentations
      The Print command in a presentation opens a new browser window from which you can choose layout options.
    - Working with images in presentations
      Graphics are useful to get your information across. You can insert graphics from a gallery, or files from your computer, or the Internet. You can also edit the graphics, such as zooming in, zooming out, dragging to any position in a slide, and so on.
    - Working with slides
      Playing a slide show is the way to give a presentation. And you can apply slide transition effects in a presentation.
    - Working with tables in presentations
      You can create a table, insert, delete and resize columns. You can set various properties for an entire table or for one or more cells.
    - Editing speaker notes
      In speaker notes view, you can edit speaker notes for slides in the presentation and set text properties.
    - Presentations quick reference
      This topic helps you discover or remember how to do certain presentation tasks.
    - Presentations keyboard shortcuts
      You can use shortcut keys to perform tasks in presentations. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Glossary
  - Notices

Presentations quick reference

This topic helps you discover or remember how to do certain presentation tasks.

Table 1. Working with text and graphics
How Do I...	Action
Insert text boxes?	Click Insert > Text Box or click the Add Text Box icon .
Insert images?	Click Insert > Image or click the Insert Image icon .
Change the font?	Select the text that you want to change the font and click Select Font on the toolbar.
Change the font size?	Select the text that you want to change the font size and click Select Font Size on the toolbar.
Change the color of text?	Select the text that you want to change the color and click the Set Font Color icon on the toolbar.
Add superscript or subscript?	Click Format > Text Properties > Superscript or Format > Text Properties > Subscript.
Add bullets or numbers to text?	Select the text that you want to add bullets or numbers, and click the Add Bullets or Change Bullet Style icon or Add Numbering or Change Numbering Style icon .
Align text center, right or left?	Select the text that you want to align, and click the Align Left icon , Align Center icon , or Align Right icon on the toolbar.

Table 2. Working with tables
How do I...	Action
Create a table?	To create a simple table, click Table > Create or the Add Table icon .
Insert or move rows to a table?	Click Table > Row, and then select Insert Row Above, Insert Row Below, Move Row Up, or Move Row Down.
Insert or move columns to a table?	Click Table > Column, and then select Insert Column Before, Insert Column After, Move Column Left, or Move Column Right.
Resize columns or rows of the table?	Click the table, drag the anchors to resize the table as you want.
Change the table style?	Select the table, click Table > Styles, and select the style that you want.
Align text in a cell?	Select the text in a cell, and click the Align Left icon , Align Center icon , or Align Right icon on the toolbar.
Define headers for tables?	Select a row or column, right-click, and select Row > Use Selected Row as Header or Column > Use Selected Column as Header.

Table 3. Changing the look of your presentations
How Do I...	Action
Add a background color to the selected area?	Select the area that you want to add a background color and click the Set Fill Color icon on the toolbar.
Add a slide layout to presentation?	Click Slides > Slide Layout, or right-click the slide, and select Slide Layout.
Apply a transition between slides?	Click Slides > Apply Slide Transition and select a transition that you want.

Table 4. Working with slides
How Do I...	Action
Insert a new slide?	Click the New Slide icon on the toolbar. You can also select a slide and press the Enter key to add a slide after the current slide.
Add comments to a slide?	Click the content that you want to comment on and click Team > Add Comment.
Play the slide show?	Click Slides > Play Slide Show or click the Slides icon on the toolbar.
Add the speaker notes?	Click View > Speaker Notes. Make sure Speaker Notes is selected. You can type notes in the speaker notes area for the current slide.

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