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Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
Using HCL Docs
HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
Working with documents
Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
Collaborating on documents in real time
You can collaborate on a document in real time with others as a team. You can also co-edit with other editors, and create comments and discussions.
Collaborating by using comments in documents
When you collaborate with multiple editors on a document, it is convenient to add comments to help you communicate with editors who are working at different times.

Using HCL Connections Docs 2.0.1
Welcome to the HCL Connections Docs 2.0.1 documentation, where you can find information about HCL Docs 2.0.1. HCL Docs is a collaborative productivity suite that enables you to work on documents, spreadsheets and presentations together in the cloud.
- Using HCL Docs
  HCL Connections™ Docs is a new office productivity suite for working on documents, spreadsheets and presentations together. It provides real-time co-editing, allowing users to work on documents individually or collaboratively. Comment on a document, or even participate in a discussion. All this without the need of desktop software.
  - Supported browsers
    See what Web browsers are supported by HCL Connections™ Docs.
  - What's new in HCL Docs 2.0
    Learn about new features and functions in HCL Docs 2.0.
  - Publishing a version of a file
    In order for readers to see a draft created in HCL Connections Docs, or edits made in Docs, a new version of the file must be published. As of August 2015, if a file is being created or edited in Docs for the first time, publishing is set to occur automatically. If a file was previously created or edited in Docs, you must either enable the Publish Automatically command in that file, or publish each new version manually.
  - What if I have a file conflict?
    A person can decide to upload a new version of a file while another person is editing the file online or has saved an online file that is not yet published. The new uploaded version is stored in Files as its own version number, and you are warned of the conflict the next time you try to edit the file from the Files list.
  - Reverting to last version
    When you are editing in HCL Connections™ Docs, if you are not satisfied with the current version of your document, you can revert to the last version that was published. You can choose to save or discard your current edits before you revert to the last version of a document.
  - Viewing a file by using the viewer
    You can view an uploaded document, spreadsheet, presentation, or PDF file while you are working in Files.
  - Accessibility features for HCL Docs
    Accessibility features assist users who have a disability, such as restricted mobility or limited vision, to use information technology content successfully.
  - Working with documents
    Work on a document by yourself or collaborate on files with your colleagues. You can comment on a document, or even participate in a discussion. All this in real-time. Upload an existing Open Document Format or Microsoft™ Word file or create a document to begin.
    - Creating and importing documents
      You can create a blank document, upload a file, and import an existing document. The file formats .odt, .ott, .doc, .docx, .dot, .dotx, and .txt are supported.
    - File compatibility and working with files
      Find out which file types you can use with HCL Connections™ Docs documents.
    - Working with documents in Content Navigator
      If your organization uses IBM Content Navigator as its file repository, see the following topics to learn how to create, import, check in, and save document files in the repository.
    - Sharing documents
      You can make a document public for anyone to read, or share it with specific people and communities. You can allow people to edit a document and even share it with others. You can also change or delete access levels after you share a document.
    - Collaborating on documents in real time
      You can collaborate on a document in real time with others as a team. You can also co-edit with other editors, and create comments and discussions.
      - Co-editing in real time in documents
        When you share a document with people and assign editor access to them, you are ready to co-edit in real time.
      - Collaborating by using comments in documents
        When you collaborate with multiple editors on a document, it is convenient to add comments to help you communicate with editors who are working at different times.
        About comments in documents
        When you have to work on a document together but at different times, comments in HCL Connections™ Docs allow conversations to take place. Comments help you to track the reviewing status and responses from others.
        Creating and acting on comments in documents
        When you edit or review a document, you can create comments that help you to collaborate with other editors. All comments and responses for the document are displayed in the collaboration sidebar.
        Viewing comments in documents
        You can filter and view all comments and responses in your document in the collaboration sidebar.
        Searching comments in documents
        You can quickly find specific comments by searching for keywords in the comments section of the collaboration sidebar.
    - Tracking changes in documents over time
      If the file owner turns on change tracking, editors can see the file's change history--who made what changes and when.
    - Editing documents
      When you edit a document, you can set formatting properties, such as fonts, alignment, and indentation. You can create a bulleted or numbered list, insert a link, create a header or a footer, and use spell-checking. You can also print your document.
    - Working with images in documents
      You can insert an image and set image properties. You can resize an image by dragging it or by using the Image Properties window.
    - Creating and editing tables in documents
      You can create a table, insert, delete, and resize rows and columns. You can set various properties for an entire table or for one or more cells.
    - Documents quick reference
      The following tables help you discover or remember how to do certain document tasks.
    - Documents keyboard shortcuts
      You can use keyboard shortcuts to perform tasks in documents. All shortcuts are valid on Windows™ operating systems. On Mac OS, press Command instead of Ctrl.
  - Working with spreadsheets
    Calculate, analyze, and manage your data. Several categories of functions are available to create formulas to perform complex calculations on your data.
  - Working with presentations
    Create high impact, professional presentations. Or, you can upload existing presentations from your computer to HCL Docs Cloud for online editing. You can edit presentations with your colleagues in real-time and collaborate with others through comments and discussions.
  - Glossary
  - Notices

Collaborating by using comments in documents

When you collaborate with multiple editors on a document, it is convenient to add comments to help you communicate with editors who are working at different times.

About this task

When you create a comment, a sidebar is displayed listing all comments for the document. For each comment, you can join a conversation with multiple editors by adding responses. You can remove your comments, mark comments as resolved, and direct comments or responses at other editors by using the @ symbol. You can filter comments that are directed at you, were created by you, are actively being discussed, or are resolved.

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