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Workflow and change management

You can manage changes to web content items either by creating drafts, by using workflows, or adding items to projects.

  • Item status
    There are three major status levels that an item can be in at any one time; Draft, Published, or Expired. The current state of an item indicates where the item exists within a change management process, and where that item can be viewed and accessed.
  • Workflow stages and actions
    You use workflows to control the access to, verification and eventual approval of items. Only if an item is approved at all stages up to a published stage can it be viewed on your website.
  • Adding workflow to managed pages
    The default workflow that is used for published pages has only a draft and approved state. However, if the default workflow is not sufficient, you can define custom workflows and use them with published pages.
Last update: August 30, 2022