Get an overview of how you manage search collections and their content
sources.
To administer search collections, go to the Manage Search portlet.
To open the Manage Search portlet, click the
Administration menu icon. Then, click . Then, click Search Collections. This panel
includes creating, updating, and removing search collections, and other administrative tasks
that refer to search collections. For more information about administrative tasks, see the
portlet help.
Managing search collections:
When you select
Search Collections,
Manage
Search displays the
Search Collections panel. It lists
the search collections in your portal and related information so that you can select options
and do tasks on the search collections and their content sources.
Note: The selectable
options that are displayed and available for collections and content sources depend on
their type and setup.
In the Search Collections panel you can select the following option
icons and do the following tasks:
- Change the search collection with which you want to work. To do
this, select another search collection from the pull-down list.
- New collection. Select this option to create a new search
collection.
Notes:
- You cannot create additional search collections for the default Content Model
search service.
- When you specify the directory location for the collection, be aware that creating
the collection can overwrite files in that directory.
- Refresh the list of collections.
- Locate a collection and do one of the following tasks by clicking
the appropriate icon for that collection:
- Search and Browse Collection. Use this option to work with
the documents of the selected collection. You can complete the following
administrative tasks:
- Browse the documents of the selected collection.
- View the individual documents of the selected collection.
- Search the documents of the selected collection.
- Edit the fields of the documents in the selected collection.
- Delete documents from the selected collection.
- Import or Export Collection. Use this option to import or
export the selected search collection. Portal Search provides a Portal Search XML
interface for this feature. The export and import operations can be beneficial when
you upgrade to software levels, which are not necessarily compatible with the data
storage format of older versions of the software. To prevent loss of data, export all
data of search collections to XML files before you upgrade the software. Then, after
you upgrade the software level, you can use the previously exported files to return
the search collection data back into the new software level.
Notes:
- Before you export a collection, make sure that the user who is running the
portal application process has write access to the target directory
location. Otherwise, you might get an error message, such as
File not found.
- You can import collection data only into an empty collection. You cannot
import collection data into a target collection that has content sources or
documents already.
- When you import collection data into a collection, all collection settings are
overwritten by possibly imported settings. For example, the language setting is
overwritten.
- When you import a collection, a background process fetches, crawls, and
indexes all documents that are listed by URL in the previously exported
file.
- Delete Collection. Use this option to delete the selected
search collection.
- Select a collection by clicking the collection name link. Portal
Search displays the Content Sources and the
Status of the selected collection. You can select the following
option icons and perform the following tasks:
- New Content Source. Use this option to create a new content
source for this collection. You can create more than one content source for a search
collection.
- Refresh the list of content sources and the status that is
shown for this collection.
- Work with the content sources of the collection.