Access to items during a workflow | HCL Digital Experience

If an item is participating in a workflow, the creator is given manager access to the item only in the first workflow stage. As the item progresses through a workflow, the item access is determined by the combined workflow and system defined access levels.

Table 1. Security matrix
Security level First workflow stage Other workflow stages
User

Contributor

Editor

Manager

Reviewer

Draft Creator
  • Administrator defined
  • Workflow defined
  • Administrator defined
  • Workflow defined
Administrator If you are assigned the administrator role to a library, you automatically inherit all administration access down to the item-level. It cannot be turned off. If you are assigned the administrator role to a library, you automatically inherit all administration access down to the item-level. It cannot be turned off.