Working with deleted files

Community owners and file owners can restore or permanently remove deleted files from the Trash view. Only community owners can empty the trash.

Before you begin

Trash view functionality is only available in deployments using IBM® FileNet® Collaboration Services 2.0 with IBM FileNet Content Manager 5.2.0. In IBM Content Manager and older FileNet deployments, the View Trash option is not available in the user interface.

About this task

If you change your mind about deleting a library file, you can restore it from the Trash view provided that the trash has not been emptied. You can also permanently delete files from this view. If you are a community owner, you can empty the trash when you are sure that the deleted files are no longer needed.

When a file is moved to the Trash view, all sharing settings are reset, and only the file creator and community owners have access to it.

Procedure

Open the library that you want to work with and click View Trash to open the Trash view.
Perform the following tasks as needed:
- To permanently remove a file:
  Note: You cannot retrieve files that have been permanently deleted from the trash. Before you complete this step, be absolutely sure that the file is no longer needed. You might want to download a copy to your computer as a backup copy.
  1. Click the down arrow next to the file name and select Delete.
  2. Click Delete again.
- To restore a file to the library:
  1. Click the down arrow next to the file name and select Restore.
    Note: When you restore a deleted file, by default, it is restored to its previous location in the library. If you try to restore a file when another file with the same name already exists in that location, an error displays and you are prompted to select another location in which to save the file. Similarly, if you try to restore a file to a location that no longer exists, you are prompted to select another location in which to save the file.
- To empty the trash, click Empty Trash.