Keeping track of changes in your environment

Administrators can request to specify a justification when saving or editing items to keep track of the changes in your environment.

During the deployment of HCL Universal Orchestrator, the administrator can enable justifications to require additional information every time a user performs a change to an item in your environment by setting the related parameters in the values.yaml file. A Retention days value is required to define the maximum duration for which audit records are retained in the database before they are removed. By default, the Retention days value is 400, but the Administrator can customize the value.

When justifications are enabled, a panel appears every time someone deploys the workspace in the UI, or when someone creates or edits items in the database. To motivate the changes in the environment, users can specify information regarding the following types of justification:
Category
Users can select to which category the performed change applies. The available categories are:
Change request
Request for a change.
Trouble ticket
Change associated with a ticket.
New application
Change that introduces a new application.
Optimization
Rework that does not affect the application behavior.
Emergency change
Change that must be applied urgently.
Ticket number
Users can specify a ticket number that is related to the change. The maximum number of characters allowed is 50.
Description
Users can describe the change, or the reason why a change was necessary. The maximum number of characters allowed is 1000.
The specified information can help in keeping track of the reasons why items have been created or edited. The administrator can eventually define mandatory justification requirements, meaning that items cannot be saved or the workspace cannot be deployed until the specified mandatory justifications have been provided.

The auditing preferences that have been set during the deployment can be later modified from the UI. For more information, see System settings.

For information about enabling justification during the deployment of HCL Universal Orchestrator, see the optional parameters mentioned in Deploying the product components.