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Configuring
Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
Configuring users and servers
Topics in this section describe how to set up users and servers.
Policies
Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
Assigning NOTES.INI or location document settings using a desktop policy
Assign custom NOTES.INI settings or Locations settings using the Custom Settings tab of the Desktop Settings document.
Enabling the Show Beginning of Message feature in all mail files
Administrators can push the notes.ini setting EnableBeginningOfMessage=1 to Notes clients to enable the Show > Beginning of Message option in mail files.

Configuring
Use this information to configure an IBM® Domino® network, users, servers (including Web servers), directory services, security, messaging, widgets and live text, and server clusters. Also use this information to set up IBM iNotes® on a server using Domino Off-Line Services (DOLS).
- Configuring a network
  This section presents the planning concepts and setup procedures necessary for a successful IBM® Domino® deployment over a network. It provides information on network protocols from a Domino perspective but does not attempt to provide general network information.
- Configuring users and servers
  Topics in this section describe how to set up users and servers.
  - Understanding the Server document
    The Server document is set up when you register a server. It contains many of the settings that define how your server operates.
  - Policies
    Use Domino® policy settings to control how users work with Notes®. A policy is a document that identifies a collection of individual policy settings. Policy settings documents define a set of defaults that apply to the users and groups to which the policy is assigned. You can change policy settings and they will be automatically applied to the assigned users and groups.
    - Organizational and explicit policies
      There are two types of policies: organizational and explicit. Understanding the differences between the types helps you plan the implementation.
    - Understanding policy hierarchy and effective policy
      The effective policy for a user is a set of derived policy settings that are dynamically calculated at the time the policy is executed. The field values in an effective policy can originate from many different policy settings documents associated with the policy documents that apply to the user. Users may have a combination of policy settings that include values set at their OU level, values set with an explicit policy -- including values assigned to groups the user is a member of -- and settings inherited from a parent policy. The resolution of those settings determines the effective policy for each user.
    - Assigning dynamic policies
      Before you register and set up users, plan and create policies. Then, during user registration, assign the policies.
    - Understanding the How to Apply setting for a policy
      The policy settings documents contain a How to Apply setting that enables you to uniformly control how and when users can modify the individual field values in these documents and when the field values cannot be modified by end users. The How to Apply feature provides a central location, the policy settings document, from which you can set, and optionally, lock down policy settings. This feature is especially useful for implementing company procedures and increasing security. The How to Apply setting is available in all policy settings documents.
    - Assigning NOTES.INI or location document settings using a desktop policy
      Assign custom NOTES.INI settings or Locations settings using the Custom Settings tab of the Desktop Settings document.
      - Specifying the IBM Protector server URL setting using a desktop policy
        Use the NOTES.INI setting $PROTECTOR_LOCATION=URL to specify the URL that accesses the IBM Protector for Mail Security 2.5 server.
      - Customizing mail quota warning text using a desktop policy
        You can use a NOTES.INI setting to specify the URL or text that will appear when a IBM® Notes® user's mail file size exceeds the mail quota threshold or the maximum mail quota size.
      - Enabling the Group By Date feature in all mail files
        Administrators can push the notes.ini setting EnableGroupByDate=1 to Notes clients to enable the Show > Group By Date option in mail files.
      - Enabling the Show Beginning of Message feature in all mail files
        Administrators can push the notes.ini setting EnableBeginningOfMessage=1 to Notes clients to enable the Show > Beginning of Message option in mail files.
      - Enable internet addresses in the Notes® mail and calendar
        You can enable internet addresses rather than Notes® addresses to display in the IBM® Notes client mail and calendar. For example, display sdaryn@renovations.com rather than Samantha Daryn/Renovations@Renovations.
      - Retaining MIME formatting when forwarding or replying to internet messages
        Administrators can push the notes.ini setting KeepReplyForwardMime=1 to Notes standard clients. This setting retains MIME message formatting when users reply to or forward messages received from the internet. Without this setting, MIME messages are converted to Notes Rich Text which can cause some MIME formatting to be lost.
      - Disabling support for automatic opening of Notes links with fully-qualified domain names
        In IBM Notes 9.0.1 Feature Pack 9 or later, Notes users can open applications through Notes links that have fully-qualified domain names without creating Connection documents. This enhancement is enabled by default. If you want to disable it, add the notes.ini setting DISABLE_SERVER_HINT=1 to the client.
      - Enabling additional components for roaming
        IBM Notes 9.0.1 Feature Pack 9 introduced support for additional roaming components. The following table describes the notes.ini setting requirements.
      - Enabling improved replication performance over low-bandwidth connections for MMR users
        To enable IBM Notes Managed Mail Replica (MMR) users to control how much of application documents to replicate initially over low-bandwidth connections, push the notes.ini setting EnableReplicationOptionForMMR=1 to Notes clients. This feature is available in Notes 9.0.1 Feature Pack 9 or later.
      - Ensuring improved fidelity for signatures in emails sent to external users
        Ensure that improved fidelity for signatures in emails sent to external users, introduced in IBM Notes 9.0.1 Feature Pack 9, is available to your users. If the notes.ini setting MIME_MAIL_USE_HAPI=1 is used on Notes clients, disable it by pushing the notes.ini setting MIME_MAIL_USE_HAPI=0. If MIME_MAIL_USE_HAPI=1 is not used, the enhancements are available and no action is needed.
      - Enabling improved support for Notes addressing with mobile directory catalogs
        To enable the names list to sort according to the directory catalog configuration when using typeahead to search a mobile directory catalog, push the notes.ini setting $TypeAheadShowDircatFirst=1 to Notes clients. Names in local contacts follow this list. In addition, the Search Directory for <characters> option is available at the end of the list to facilitate server lookup. This feature is available in IBM Notes 9.0.1 Feature Pack 9 or later.
      - Enabling improved name lookup in Notes
        To enable improved name lookup in IBM Notes when users search for names through typeahead or the ambiguous names dialog box, push the notes.ini setting AllowWildcardLookup=1 to Notes clients.
    - Assigning Eclipse preference settings using a desktop policy
      You can use a Desktop Settings document to add or remove Eclipse preferences used by Notes® or other Expeditor client application such as Symphony®.
    - Configuring administrative settings for deploying Eclipse-based plug-ins
      You can centrally control various aspects of the Eclipse-based plug-ins that you deploy to IBM® Notes® and non-Notes users. For example, you can control server name and address as well as authentication type for embedded or stand-alone IBM Connections clients.
    - Extending policy settings to IBM iNotes® and Notes® profile documents
      You can customize the mail policy settings document and push new or customized settings to the profile document specified in the $Profiles field.
    - Creating policies
      Creating a policy is a two-step process. If you create an organizational policy, it automatically applies when you register users. If you create an explicit policy, you assign it manually during user registration, in the Person document or by using the Policy Assignment tool.
    - Managing policies
      To manage policies, you can perform any of the tasks listed in the related topics.
  - Defining default settings for Notes® user registration
    Before you register new Notes® users, you can specify default settings that apply to all users. Default settings simplify user registration and ensure user settings consistency. You can define many default settings, such as what mail server users have or what certifier ID to use for user registration. You can also specify a default workstation execution control list (ECL) to protect data from unauthorized workstation access.
  - Managing users
    The Administration Process helps you manage users by automating many of the associated administrative tasks. For example, if you rename a user, the Administration Process automates changing the name throughout databases in the Notes® domain by generating and carrying out a series of requests, which are posted in the Administration Requests database.
  - Using groups
    Groups are lists of users, groups, and servers that have common traits. They are useful for mailing lists and access control lists. Using groups can simplify administration tasks.
  - Replicas
    You can make a database available to users in different locations, on different networks, or in different time zones, by creating replicas of the database.
  - Domain Search
    Notes® client and Web users can use Domain Search to search an entire Domino® domain for database documents, files, and attachments that match a search query.
  - Calendars and scheduling
    The calendar and scheduling features allow users to check the free time of other users, schedule meetings with them, and reserve resources, such as conference rooms and equipment.
  - Configuring Widgets and Live Text
    Widgets and Live Text enables end users to see and act on Live Text in supported documents, including IBM® Notes® mail, using XML extensions (widgets) created specifically for their use.
  - Configuring the Domino® OpenSocial component
    The Domino® OpenSocial component adds social and web features to make third-party processes available directly in the client user's mail. The OpenSocial component supports embedded experiences in the Notes® client, including OpenSocial Gadgets in the sidebar, pop-ups, and tabs.
- Editing the NOTES.INI file
  You should rarely, if ever, need to modify a server's or client's NOTES.INI file. The NOTES.INI file contains many settings that Domino® and Notes® rely on to work properly. An accidental or incorrect change may cause Domino or Notes to run unpredictably. Therefore, you should edit the NOTES.INI file only if special circumstances occur or if IBM® Support Services recommends that you do so.
- Configuring directory services
  This section describes how to plan, set up, and use IBM® Domino® directory services.
- Configuring messaging
  This section provides an overview of messaging and describes how to set up mail routing, how to set up and customize mail servers, and how to track mail.
- Configuring iNotes®
  IBM® iNotes® (previously IBM Domino® Web Access) provides IBM Notes® users with browser-based access to Notes mail and to Notes calendar and scheduling features. Administrators specify mail policy and security policy settings as well as notes.ini file settings to complete the full implementation of IBM iNotes.
- Configuring Web servers
  This section describes how to set up the IBM® Domino® Web server, the Domino Web Navigator, and other Web servers such as IBM HTTP.
- Domino® Off-Line Services
  Domino® Off-Line Services (DOLS) provides a way for users to take Domino Web applications offline, work in them, and synchronize the changes with an online replica on the Domino server. Users are not required to have Notes® client because the applications are accessed with a browser.
- Setting up a cluster
  Setting up a cluster includes the tasks of creating and verifying that it is working correctly, and then setting up user access, mail, replications, size quotas, directory assistance, roaming, web navigation, and use of a private LAN in the cluster.

Enabling the Show Beginning of Message feature in all mail files

Administrators can push the notes.ini setting EnableBeginningOfMessage=1 to Notes clients to enable the Show > Beginning of Message option in mail files.

About this task

When enabled, Notes client users see the first 100 characters of a message in their Inbox or personal folders along with the subject. Users can select Show > Beginning of Message to turn off the setting. Changing the notes.ini setting value to EnableBeginningOfMessage=0 does not disable the setting.

This feature requires Notes and Domino 9.0.1 Feature Pack 8 or higher.