Default device preference and security setting values
The default device settings for users come from the HCL Traveler administration database default device settings document. Users can change their device preference settings from their devices, but only an HCL Traveler administrator can change device security settings. A Domino® policy containing HCL Traveler settings (a HCL Traveler Domino policy) can be used to override the default device settings for individual users, groups, or organizations.
For the settings listed in the following table, select Lock value on device to prevent modification of the setting from a HCL Traveler client. Any settings without this option are always handled as locked.
| Setting | Description | Default value |
|---|---|---|
| Synchronize | Specifies the HCL Notes® items that should be synced to the HCL Traveler client. | All of the following are selected by default: Email, Calendar, ToDo, Contacts, and Journal. - On HCL Domino Workspace Mail for Android, if either mail or Calendar are selected, both mail and Calendar both sync. - HCL Domino Workspace Mail for iOS always syncs Email, Calendar and Contacts. |
| Schedule | Define peak synchronization schedule and modes of synchronization to use for peak and off-peak hours. | The following options are selected by default: - Peak sync type: Always connected - Off-peak sync type: Always connected - Monday, Tuesday, Wednesday, Thursday, Friday - Peak start time: 8:00 - Peak end time: 17:00 |
| Disable sync when battery low | Select to prevent the HCL Traveler client from making non-user requested connections to the server while the battery is low. | Enabled by default. |
| Connect when roaming | Select to allow the HCL Traveler client to operate as normal, regardless of whether or not the device is on a roaming network. Otherwise the client will be prevented from making non-user requested connections to the server while the device is roaming. | Disabled by default. |
For the settings listed in the following table, select Lock value on device to prevent modification of the setting from a HCL Traveler client. Any settings without this option are always handled as locked.
| Setting | Description | Default value |
|---|---|---|
| Email Body Truncation | Enables email body truncation. Characters beyond the default character value in the email body are truncated from the email body. | Disabled |
| Maximum email Attachment Size Allowed - Administrator | **Deprecated**Specify the maximum combined size of all attachments in a document that can be synced to a device. The only applicable value is 0 which disables email and calendar attachments \(including images\) for all devices. Any non-zero value is ignored. | 4000 KB |
| Email Attachments | Enables automatic syncing of email embedded images up to the size configured in setting Email Attachment Size. This setting is not applicable to calendar events. Email and calendar inline email images automatically sync to HCL Domino Workspace Mail Mobile clients. The automatic syncing of email/calendar attachments and calendar embedded images is controlled by the **Attachment Download** setting configured on HCL Domino Workspace Mail Mobile clients. Embedded images and attachments not automatically downloaded can be downloaded on request from the client. To disable synchronization of email and calendar attachments including images to devices, you can enable the **Prohibit download of attachments** setting by device type under **Default Preferences** > **Security Settings**. Alternatively you can set **Maximum email Attachment Size Allowed - Administrator** to 0. | Enabled |
| Email Attachment Size | Automatically download email embedded images smaller than this size when **Email Attachments** is enabled. | 500 KB |
| Email Date Filter | Enables filtering email by the number of days specified. | Enabled and 5 days |
| Filter Limit | Administrative setting that enforces a maximum mail filter window for users that either disable the mail filter or select a value greater than this limit from their HCL Traveler client. | Unlimited |
| High Importance Only | Select High Importance Only to synchronize only high importance emails. | Disabled |
| Calendar Date Filter Past Events | Enables filtering of past calendar events by the length of time specified. | Enabled and 1 week |
| Filter Limit | Administrative setting that enforces a maximum past event filter window for users that either disable the past event filter or select a value greater than this limit from their HCL Traveler client. | Unlimited |
| Calendar Date Filter Future Events | Enables filtering of future calendar events by the length of time specified. | Enabled and 3 months |
| Filter Limit | Administrative setting that enforces a maximum future event filter window for users that either disable the past event filter or select a value greater than this limit from their HCL Traveler client. | Unlimited |
| Journal Date Filter | Enables filtering of journal dates by the length of time specified. Note that no supported clients sync journal entries. | Enabled and 1 week |
| Filter Limit | Administrative setting that enforces a maximum journal filter window for users that either disable the journal filter or select a value greater than this limit from their HCL Traveler client. | Unlimited |
| ToDo Status | Enables display of only to do items with a status of incomplete | Enabled |
Once a device has registered with the server and has received settings from the device profile, the device preferences cannot be changed by an administrator unless the settings are locked either in the default device preferences or a HCL Traveler policy. If the administrator changes the value of a locked setting, then this change is synced to the mobile device immediately. A mobile device user cannot change setting values from the device for settings that are locked by a policy. Unlike device preferences, any security setting changes made by the administrator are synced to the mobile device.
For the settings listed in the following table, select Lock value on device to prevent modification of the setting from a HCL Traveler client. Any settings without this option are always handled as locked.
| Setting | Description | Default value |
|---|---|---|
| Device logging | Turns device client logging on or off. | Off |
| Device Log File Size Maximum | Sets the maximum log file size. | 2000 KB |
| Always bcc myself | For Android based devices, select to automatically add responder's mail address to the bcc list. | Disabled |
| Setting | Description | Default value |
|---|---|---|
| Require device password | Enables the requirement that devices have screen lock passwords. This option must be selected to use any of these sub-settings: Require alphanumeric value, Minimum password length, Auto lock period \(maximum\), Wrong passwords before wiping The Violation Action you select for this option applies to all sub-settings \(except for Wrong passwords before wiping device - if you enable Wrong passwords before wiping device, then the violation action for Require device password must be Enforce\). The default violation action is Report. | Disabled |
| Password type \(OS 10+ only\) | Sets the password type Android 10 and later versions from the following options:- Low - Medium - High Low password type allows: - Pattern - PIN with repeating \(4444\) or ordered \(1234, 4321, 2468\) sequences Medium password type allows: - PIN with no repeating or ordered sequences, length at least 4 - alphabetic, length at least 4 - alphanumeric, length at least 4 High password type allows: - PIN with no repeating or ordered sequences, length at least 8 - alphabetic, length at least 6 - alphanumeric, length at least 6 | Disabled |
| Password type \(Pre-OS 10 only\) | Sets the password type from the following options: - Unrestricted - Numeric - Alphabetic - Alphanumeric - Complex \(OS 3+ only\) **Note:** HCL Traveler lists the order of password types \(top-to-bottom\) as weakest to strongest. **Unrestricted** is the weakest, and allows any type of password, including fingerprint and pattern. Note that if you select **Unrestricted** as the **Password type**, then the **Password length** setting is no longer applicable. | Disabled |
| Minimum password length | Smallest number of password characters allowed. Range is 4-64. | 4 |
| Auto lock period \(maximum\) | Number of minutes before device automatically locks when it is not being used. Range is 1-60 minutes. | 30 minutes |
| Password expiration period \(OS 3+ only\) | Number of days after which the device password must be changed. Range is 0-730 days. | 0 days |
| Password history count \(OS 3+ only\) | The number of unique passwords required before reuse of a password is allowed. Range is 0-50. | 0 |
| Wrong passwords before wiping device | Enables device to hard reset itself after the selected number of consecutive failed device password login attempts occur. | Disabled and 7 incorrect password attempts |
| Prohibit unencrypted devices \(OS 3+ only\) | Select to only allow devices that are encrypted to sync with the HCL Traveler server. | Disabled |
| Require application password | Select to require users to enter their HCL Domino Workspace Mail password to access their HCL Domino Workspace Mail client application and its data. This option must be selected to use any of these subsettings: Wrong passwords before wiping application data, Auto lock period\|default. **Note:** When using authentication systems that do not require a password to be entered for HCL Domino Workspace Mail, such as Certificate Based Authentication, SAML2, or TOTP, the **Require application password feature** cannot be enforced and is not supported by the HCL Domino Workspace Mail Android application. | Disabled |
| Wrong passwords before wiping application data | Enables the device application to wipe the HCL Domino Workspace Mail client application configuration and data after the selected number of consecutive failed application password attempts occur. | Disabled and 7 incorrect password attempts |
| Auto lock period \(maximum\) | Number of minutes after which the HCL Domino Workspace Mail application automatically locks when not in use. Range is 1-60 minutes | 30 minutes |
| Disable local password storage | Selecting this option will prevent the HCL Traveler password from being saved in application storage. Enabling this option will require the user to enter their HCL Traveler password whenever the HCL Traveler application service restarts, including at phone startup. HCL Traveler will not synchronize data until the password is entered. **Note:** When using authentication systems that do not require a password to be entered for HCL Domino Workspace Mail, such as Certificate Based Authentication or SAML2, the **Disable local password storage**feature cannot be enforced and is not supported by the HCL Domino Workspace Mail Android application. | Disabled |
| Prohibit copy to clipboard | Select to disable the ability to copy HCL Traveler data to the device clipboard. | Disabled |
| Prohibit export of attachments to file system | Select to disable the ability to export attachments from HCL Traveler mail to the device's file system. | Disabled |
| Prohibit camera \(OS 4+ only\) | Select to disable any cameras on the device. This policy is only available on Android 9.0 devices and below. | Disabled |
| Require external mail domain validation | Enables a warning message requiring users to confirm that external mail addresses are correct when mail composed on the device is addressed to a user in a domain that is not included in the "Internal mail domains" list. | Disabled |
| Prohibit export of calendar to OS | Determines whether HCL Traveler can share its calendar information with the device OS. | Enabled |
| Prohibit export of contacts to OS | Determines whether HCL Traveler can share its contacts with the device OS. | Disabled |
| Prohibit devices incapable of security enablement | Prevents all devices which do not have the required security features from syncing with the HCL Traveler server. If set to disabled, all devices, with and without security features, can sync data. HCL Traveler uses the Device Administrator feature added in Android 2.2. In order to enable this feature, the end user must agree to enable the device administrator on the device. Android devices on which the end user has not enabled the device administrator profile for HCL Domino Workspace Mail mobile client will not be allowed. | Disabled |
| Prohibit download of attachments | When enabled, devices will not be able to email and calendar attachments including images attachments from all HCL Domino Workspace Mail Mobile applications when they sync with the HCL Traveler server. | Disabled |
| Allow only approved applications to access attachments | Selecting this option enforces that attachments synced to the device can only be viewed by applications that are defined in the Approved Application list. | Disabled |
| Prohibit use of untrusted certificates | When enabled, devices using untrusted certificates will not be able to sync with HCL Traveler. | Disabled |
| Require Mobile Application Management | When enabled, the HCL Domino Workspace Mail for Android client must be managed by a Mobile Application Management \(MAM\) provider to be able to sync with the HCL Traveler Server. | Disabled |
Note: As of November 2020, Google has removed several Device Admin APIs required to support the above Device Security settings on Android 10 and above devices. Please see this KB article for more details on the limitations.
| Setting | Description | Default value |
|---|---|---|
| Require application password | Enables the requirement to have an application password. This option must be selected to use any of these sub-settings except for: Prohibit export of contacts to OS, Prohibit copy to clipboard, Prohibit export of attachments to file system and Prohibit download of attachments. The Violation Action of Enforce applies to all sub-settings for this field. | Disabled |
| Password type | Sets the password type from the following options: - Numeric - Alphabetic - Alphanumeric - Complex - Server | Disabled |
| Minimum letters | Smallest number of alphabetic characters allowed. Range is 0-64. \(For Complex password type only\) | 0 |
| Minimum non-letters | Smallest number of non-alphabetic characters allowed. Range is 0-64. \(For Complex password type only\) | 0 |
| Minimum uppercase | Smallest number of uppercase characters allowed. Range is 0-64. \(For Complex password type only\) | 0 |
| Minimum lowercase | Smallest number of lowercase characters allowed. Range is 0-64. \(For Complex password type only\) | 0 |
| Minimum numeric | Smallest number of numeric characters allowed. Range is 0-64. \(For Complex password type only\) | 0 |
| Minimum symbols | Smallest number of symbol characters allowed. Range is 0-64. \(For Complex password type only\) | 0 |
| Minimum password length | Smallest number of password characters allowed. Range is 4-64. | 4 |
| Auto lock period \(maximum\) | Number of minutes before device automatically locks when it is not being used. Range is 1-60 minutes. | 30 minutes |
| Password expiration period | Number of days after which the device password must be changed. Range is 0-730 days. | 0 days |
| Password history count | The number of unique passwords required before reuse of a password is allowed. Range is 0-50. | 0 |
| Wrong passwords before wiping application data | Enables device application to wipe the HCL Domino Workspace Mail application configuration and data after the selected number of consecutive failed application password login attempts occur. | Disabled and 7 incorrect password attempts |
| Prohibit ascending, descending, and repeating sequences | Select to prohibit the use of ascending, descending, and repeating sequences | Disabled |
| Allow Touch ID | When enabled, and if the iOS device supports fingerprint recognition, users can unlock the HCL Domino Workspace Mail application using Touch ID without having to enter their HCL Domino Workspace Mail application password. | Disabled |
| Prohibit export of contacts to OS | Determines whether HCL Mail application can share its contacts with the device OS. | Disabled |
| Prohibit copy to clipboard | Select to disable the ability to copy HCL Mail application data to the device clipboard. | Disabled |
| Prohibit export of attachments | Select to disable the ability to export attachments from HCL Mail application. | Disabled |
| Prohibit download of attachments | When enabled, devices will not be able to download email and calendar attachments including images from the HCL Domino Workspace Mail application when they sync with the HCL Traveler server. | Disabled |
| Require Mobile Application Management | When enabled, devices must be managed by a Mobile Application Management \(MAM\) provider to be able to sync mail with the HCL Traveler Server. Enforcement requires HCL Domino Workspace Mail for iOS 12.0.7 or later. | Disabled |
Note: For HCL Domino Workspace Mail for iOS device security settings, the only possible Violation Action is Enforce and it cannot be changed.
| Setting | Description |
|---|---|
| Report | If the setting is not compliant, the violation is reported to Domino Domain Monitor \(DDM\) on the HCL Traveler server. The mobile device user is notified on the HCL Traveler status screen with a security lock icon and a message. |
| Disable Synchronization | If the setting is not compliant, the violation is reported to the HCL Traveler server and any further syncing with the server is disabled. Syncing can be re-enabled only by fixing the security policy violation. |
| Enforce | The HCL Traveler client forces the setting on the device to match the setting in the security policy. For settings such as the device password, the mobile device user is prompted to enter a password for the device. If at any time the settings are detected to be non-compliant, the violation is reported to DDM on the server and syncing is disabled on the mobile device until the violation is corrected. |
Note: Several of these settings have a violation action that must be configured. The violation action executes on the device if the local device security setting does not match the security policy. The default violation action is Report.
| Setting | Description | Default value |
|---|---|---|
| Include users | The names of users or groups to which the default device preference settings apply. | Blank, which means all users. To specify all members of a branch of a hierarchical name tree, use an asterisk \(\*\) followed by a forward slash and certifier name, for example, \*/Sales/Acme. |
| Exclude users | The names of users or groups to which the default device preference settings do not apply. | Blank, which means no users. Use an asterisk \(\*\) to indicate all users. To specify all members of a branch of a hierarchical name tree, use an asterisk followed by a forward slash and certifier name, for example, \*/Sales/Acme. |
| Setting | Description | Default value |
|---|---|---|
| Require approval for device access | Selecting this setting will make all new devices able to register, but not sync data with HCL Traveler. The device will be in a locked state until approved by the Administrator. | Deselected |
| Number of devices to allow per user before approval is required | This setting allows the Administrator to auto approve a given number of devices per user. The number refers to registered devices per user and is not time sensitive. For example if set to `1`, the first device to register for a user will not require approval, but any new devices will. Completely deleting a device from the database and security record removes it from being considered in this calculation. | 1 |
| Optional: Addresses to notify when approval action is pending | This allows an Administrator to be notified when an approval action is required. The notification would include the User ID, Device ID, Device Type, and date of registration. The notification list can include users, groups and Mail-In DBs. The registering user will always receive a notification when a device registers and requires approval. The e-mail copy sent to the administrator includes a link to `LotusTraveler.nsf`. | Blank, which means no addresses |
Parent topic:Default device preferences and security settings