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Default device preferences and security settings

HCL Traveler provides a built-in set of default device preferences and security settings that an administrator can modify for use when a device initially registers with HCL Traveler. Users can then modify their device preferences from their HCL Traveler device clients.

Note: Device security settings are set by an administrator only and define the security policy for devices and what action to take when a device is not compliant with the policy.

The HCL Traveler administration database contains a default device settings document that initializes with the HCL Traveler built-in defaults for device preferences and device security settings. Device preferences control how and what data is synced with devices, and security settings define the security policy for devices.

Administrators should use Domino® policies only when there is a need to override these defaults for particular users or groups. If settings and security policies are defined for a user in both a Domino® policy and in the HCL Traveler default settings document, the Domino® policy settings are used.

Domino policies provide additional flexibility and functionality but are more difficult to use than the default device settings document in some environments. The advantagee of using Domino policies is the ability to assign different device preferences and security settings by user, group, or organization. The default settings document does include a mechanism to include or exclude users, groups, and organizations, but it is much more limited than Domino policies. Users to which the default settings document does not apply receive the HCL Traveler built-in defaults if they do not have a Domino policy. These hard-coded defaults are the same as the default settings document. With Domino policies, you can define different settings for every user. The limited include/exclude support of the default settings document allows you to have two sets of defaults: those defined in the default settings document, and the built-in HCL Traveler defaults.

Domino policies are more difficult to manage in the following environments:

  • Multiple Domino domain environments – When a Domino policy applies to users in different Domino domains, you must create and maintain the policy in each Domino domain. The HCL Traveler default settings document only needs to be defined on the HCL Traveler server. It does not need to be replicated to the various user mail files. As a result the single default settings document can apply to all HCL Traveler users syncing through that HCL Traveler server regardless of the Domino domain of the user.

Note: Default device preference settings for "Sync", "Filter", and "Device" are pushed to a device only when the device initially registers and do not apply to devices that are already registered. However, the default device "Security" settings are pushed to a device when the device initially registers and whenever a default "Security" setting is changed by an administrator. In addition, this behavior only occurs if the above settings do not have 'Lock Value on Device' enabled. If 'Lock Value on Device' is set, then the value of the settings is always pushed to the device and the user can not override it.

Note: The use of multiple device settings documents is not supported. If you need security settings that differ from user to user, you must use Domino policies instead of the device settings document. This is because HCL Traveler caches the settings from the document at startup and only reads updates from that document. If you try to use multiple settings documents, HCL Traveler uses only the first document it finds. This may or may not be the same document used on the previous startup.

  • Default device preference and security setting values
    The default device settings for users come from the HCL Traveler administration database default device settings document. Users can change their device preference settings from their devices, but only an HCL Traveler administrator can change device security settings. A Domino policy containing HCL Traveler settings (a HCL Traveler Domino policy) can be used to override the default device settings for individual users, groups, or organizations.

Parent topic:Assigning preferences and security settings to devices