File & Folder Operations

Creating a New Folder

1. Click the New button in the header.
2. Select Folder from the dropdown menu.
3. Enter the folder name in the dialog.
4. Click Create.
5. A confirmation message appears: "Folder "{name}" created".

Creating New Files

1. Click the New button in the header.
2. Select one of the file types from the dropdown:

1. Enter the file name in the dialog.
2. Click Create.
3. A loading overlay displays: "Creating {type}… Please wait while we prepare your new file."

Note: When Collabora Online is not configured or unavailable, file creation options (Document, Spreadsheet, Presentation, Diagram, Text File) are hidden. Only folder creation remains available.

Uploading Files

Via the + New menu:

1. Click the + New button in the header.
2. Select Upload files to upload individual files, or Upload folders to upload an entire folder structure.
3. A file picker dialog opens. Select the files or folder.
4. Upload begins immediately with a progress indicator.

Via Drag & Drop:

1. Drag files from your desktop/file explorer into the application window.
2. A visual drop zone indicator appears.
3. Release the files to begin the upload.

Renaming a File or Folder

1. Right-click a file or folder to open the context menu.
2. Select Rename (or press Ctrl+Alt+E / ⌘⌥E on macOS).
3. Enter the new name in the rename dialog.
4. Click Save.
5. A confirmation message appears: "Renamed to "{name}"".

Validation rules:

• Name cannot be empty.
• Invalid characters are not allowed.
• A name that already exists in the same folder is rejected.

Moving Files or Folders

Via the context menu:

1. Right-click a file or folder and select Move.
2. A Move dialog opens with a folder tree browser.
3. Navigate or search the tree to find the destination folder.
4. The dialog shows your current location and the destination.
5. If access changes are detected, a warning displays who will gain or lose access.
6. Click Move.
7. A confirmation message appears: "Moved to "{destination}"".

Via Drag & Drop:

1. Drag a file or folder onto another folder in the content area.
2. The target folder highlights to indicate a valid drop target.
3. Release the item to move it into the target folder.

Notes:

• You can select multiple items and move them in bulk.
• Moving a folder moves all its contents.
• An Undo option may appear briefly after a move operation.
• Move is disabled for items shared to you if you lack the required permissions.

Duplicating (Copying) a File

1. Right-click the file and select Make a copy.
2. A copy of the file is created in the same folder.
3. A confirmation message appears: ""{name}" copied".

Deleting Files or Folders

Move to Trash (soft delete):

1. Right-click the item and select Move to trash (or press Delete / ⌘Delete on macOS).
2. A confirmation dialog appears: "Move to trash?".
3. Click Move to Trash.
4. The item is moved to the Trash and can be recovered.

Notes:

• You can select multiple items and delete them in bulk.
• You cannot delete items that were shared to you by someone else (only the owner can delete).
• You cannot delete a folder that still has items in it. Move or delete the folder's contents first, then delete the empty folder.

Multi-Select & Bulk Operations

1. Click files/folders while holding Ctrl (or ⌘ on macOS) to toggle individual items in the selection. Hold Shift and click to select all items between the current selection and the clicked item. You can also hold Shift and press the ↑ / ↓ arrow keys to extend the selection via keyboard.
2. The header updates to show the selection count: "{count} selected".

3. Available bulk actions include:

4. Share — Open the share dialog (single selection only).

5. Download — Download the selected files (hidden when only folders are selected).
6. Move to — Move all selected items.
7. Delete — Trash all selected items.
8. Copy link — Copy a shareable link (single selection only).
9. Clear selection — Deselect all items.

Context Menu

Right-click any file or folder to access the context menu with the following actions:

Disabled conditions:

• Share — Only enabled if you own the file or it was shared with you with appropriate permissions.
• Rename — Disabled for items you do not own.
• Move — Disabled for restricted shared items.
• Version history — Only available for files (not folders).
• Move to trash — Disabled for items shared to you by someone else.