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Working with Domino Workspace Files

Overview

The Domino Workspace Meetings Files Integration provides a streamlined workflow for preserving meeting content by allowing users to save recordings directly from the Domino Workspace environment into Domino Files. This integration ensures that meeting assets are securely archived and easily accessible within the organization's existing file management infrastructure.

Saving Recordings

  1. Access Recordings: Navigate to the Domino Workspace Meetings interface and select the My Recordings tab to view your available meeting history.
  2. Select Recording: Locate the desired recording from the list and click to open its playback and management view.
  3. Initiate Save: Once the recording view is open, locate the blue action bar beneath the video player and click the Save button.
  4. From the dropdown list, select Save to Domino Files.
  5. The folder picker window will appear, listing your available directories.
  6. Navigate to the destination folder where the recording should be stored.
  7. Once the target folder is highlighted, click the Select button in the bottom right corner of the picker.
  8. A snackbar notification will appear at the top of the interface to confirm that the file is being saved.
  9. A second snackbar notification will display a success message once the file has been successfully saved to the specified folder.

Sharing Files

  1. Initiate Sharing: Click Open Chat in the meetings window, locate the message input area and click the Share file button, which is represented by an attachment icon.
  2. Select Source: From the menu options provided, select Share from Domino Files.
  3. Browse Directories: The Attach file picker interface will appear, displaying the All Files view. You can navigate through your folders to find the required document.
  4. Search and Select: Use the search box to quickly locate specific files. Once found, click the checkbox next to the file and click the Select button.
  5. Configure Sharing Options: A Share from Domino Files dialog will appear. Here, you have the option to check Hide file name if you prefer not to display the filename in the chat.
  6. Complete Sharing: Click the Share File button. The file will then be integrated and appear as a clickable link within your chat conversation.

Saving Files

Files received or uploaded within a chat session can be archived directly to your Domino Files storage for centralized access and long-term retention.

  1. Click Open Chat in the meetings window, identify the file you wish to save within the chat transcript.
  2. Click on the Save button attached to the file preview.
  3. From the dropdown list, select Save to Domino Files.
  4. The folder picker window will appear, listing your available directories.
  5. Navigate to the destination folder where the file should be stored.
  6. Once the target folder is highlighted, click the Select button in the bottom right corner of the picker.
  7. A snackbar notification will appear at the top of the interface to confirm that the file is being saved.
  8. A second snackbar notification will display a success message once the file has been successfully saved to the specified folder.