Home
Administering Connections 7.0
Welcome to the HCL Connections documentation site. HCL Connections is social networking software designed for the workplace. Its features help you to establish dynamic networks that connect you to the people and information you need to achieve your business goals.
Administering
Run administration and maintenance tasks to keep your environment up-to-date. For example, learn how to customize your deployment or how to use the wsadmin utility to edit configuration files. You can also schedule tasks, maintain application databases, moderate content, or manage users and their roles.
Administering Libraries
A Library provides the services of an Enterprise Content Management (ECM) system to Communities. To enable the use of Libraries, you must make some configuration changes to Connections and to each ECM system that you plan to use.
Managing ECM and CCM connectivity in a library
Manage Enterprise Content Management (ECM) and Connections Content Manager connectivity.
Connecting to an ECM server
After adding the Linked Library app to your community, you must create a connection to an Enterprise Content Management (ECM) server.

Administering Connections 7.0
Welcome to the HCL Connections documentation site. HCL Connections is social networking software designed for the workplace. Its features help you to establish dynamic networks that connect you to the people and information you need to achieve your business goals.
- What's new in HCL Connections
  Find out about features that are new or updated in this release of HCL Connections.
- Product overview
  Learn how to deploy, customize, and administer the HCL Connections social networking product.
- Planning
  Before installing HCL Connections™, study the system requirements, deployment options, and documentation conventions.
- Installing Connections
  To install HCL Connections™, you need to follow a detailed series of procedures.
- Installing or upgrading Component Pack for Connections
  The Component Pack for HCL Connections introduces several offerings that enhance collaboration and boost productivity. Read on to understand the offerings, what resources Component Pack requires, some sizing considerations for Kubernetes, information on automating installation or upgrade, and sample steps for installation or upgrade.
- Post-installation tasks
  After installation, you need to perform further tasks to ensure an efficient deployment.
- Optional: Installing and configuring Tiny Editors for HCL Connections
  The Tiny editors are alternative rich-text editors which can be installed for HCL Connections™. They provide additional features and extensive customization options not available with the default editor.
- Copying Search conversion tools to local nodes for AIX and Linux
  To enable full indexing of data, copy the Search conversion tools to local nodes.
- Copying Search conversion tools to local nodes for Windows
  To enable full indexing of data, copy the Search conversion tools to local nodes.
- Optional post-installation tasks
  Complete the post-installation tasks that are relevant to your deployment.
- Uninstalling
  Uninstall HCL Connections.
- Upgrading and updating
  Upgrade HCL Connections and its supporting software to the latest release and then update the installation with the latest interim fixes or cumulative fixes. Refer to the What's New in HCL Connections to review the features in the latest release and gather download links or links to the latest fix list and update strategy information.
- Administering
  Run administration and maintenance tasks to keep your environment up-to-date. For example, learn how to customize your deployment or how to use the wsadmin utility to edit configuration files. You can also schedule tasks, maintain application databases, moderate content, or manage users and their roles.
  - Administering common areas
    Administer the common areas of HCL Connections.
  - Administering Activities
    Configure Activities to best meet the needs of your environment.
  - Administering Blogs
    Administer site-wide settings for Blogs from either the Blogs user interface or via the wsadmin client.
  - Administering Bookmarks
    You configure and administer Bookmarks using scripts accessed using the wsadmin client. Changes to Bookmarks configuration settings require a restart of the Bookmarks server before they take effect. Changes made using administrative commands take effect immediately.
  - Administering Communities
    Configure and administer Communities using scripts accessed using the IBM® WebSphere® Application Server wsadmin client.
  - Administering Files
    You administer Files using the wsadmin client to specify properties in a configuration file, or run administrative commands.
  - Administering Forums
    Administer Forums by specifying properties in a configuration file or running administrative commands.
  - Administering the Home page
    You can administer site-wide settings for the Home page from the Home page administration user interface or using the wsadmin client.
  - Administering Libraries
    A Library provides the services of an Enterprise Content Management (ECM) system to Communities. To enable the use of Libraries, you must make some configuration changes to Connections and to each ECM system that you plan to use.
    - Library concepts and terminology
      Knowledge of FileNet® concepts can help with extension and customization of your deployment. Connections Content Manager uses the FileNet P8 Platform to store and retrieve documents in libraries.
    - Running Library administrative queries and commands
      Run administrative commands from the Administration Console for Content Platform Engine (ACCE) to query for and modify objects in the FileNet Content Platform Engine
    - Configuring CCM for newly added nodes
      You must perform several steps to get IBM® FileNet® working properly on a newly added node.
    - Creating and managing document types
      Define the document types that users can select when they add a file to a library.
    - Permissions and access management
      Files and folders can be shared within a Library. However, the Library itself cannot be shared, but you can set access on the Library in the edit mode of the Library widget. The Library owner can decide the permissions to be given to members of a community. Initially, files and folders inherit access settings from their parent.
    - Libraries and the Activity Stream
      A library sends events from documents in the library to the Activity Stream.
    - Finding identifiers for CCM libraries, folders, and documents
      Find identifiers of HCL Connections Content Manager libraries, folders, and documents from the HCL Connections web interface. You can then use the identifier in an administrative task or query.
    - Configuring the FileNet® deployment used by Libraries
      FileNet® Content Platform Engine and FileNet Collaboration Services are initially deployed and configured as part of the Connections Content Manager installation.
    - Recreating the FileNet® domain and object store
      If you have a problem with running the ccmDomainTool automation tool to create the FileNet® P8 domain and Object Store, perform the following refresh steps and then rerun the tool.
    - Configuring Library widget options and defaults
      Configure the behavior of community Library widgets by checking out library-config.xml and editing it directly.
    - Configuring web resources and virus scan properties
      Web resources properties include for example, the Connections server and port for URLs. Virus scan properties include for example, the virus scanning server that is used to scan uploaded files for viruses. Create these configuration properties in the connections.xml file.
    - Administering thumbnails for library files
      HCL Connections™ configuration properties control how and when thumbnails are generated for Library files.
    - Enabling grid view for library files
      Use ccmMediaView flag to enable grid view in Connections Content Manager libraries and linked libraries.
    - Adding Linked Libraries
      Enable and configure linked libraries so that Community owners can add them.
    - Managing ECM and CCM connectivity in a library
      Manage Enterprise Content Management (ECM) and Connections Content Manager connectivity.
      - Connecting to an ECM server
        After adding the Linked Library app to your community, you must create a connection to an Enterprise Content Management (ECM) server.
      - Integrating Connections Content Manager libraries with HCL Connections Docs
        If the HCL Connections Docs application is deployed, Connections Docs integrates with the Connections Content Manager (CCM) library app to add new features and to enable co-editing of library document files.
  - Administering the News repository
    You administer the News repository using scripts accessed using the wsadmin client. Changes to News configuration settings require node synchronization and a restart of the Home page server before they take effect.
  - Administering Profiles
    Profiles provides two types of administrative capabilities: configuration settings and administrative commands. You change configuration settings and execute administrative commands by running scripts from the wsadmin command line.
  - Administering Search
    The Search service provides a point for performing full text and tag searches across all the deployed HCL Connections applications. Search is a required application for all HCL Connections applications, and it must be running to prevent unexpected behaviors in the other applications.
  - Administering Wikis
    Configure and administer Wikis by using the wsadmin client to run administrative commands or by editing the configuration file directly.
  - Administering Component Pack for Connections
    Monitor the services for Component Pack for HCL Connections™ and troubleshoot issues.
- Customizing
  Customize HCL Connections™ to fit your environment.
- Security
  HCL Connections™ provides a flexible security infrastructure that supports an open, easily shareable data model.
- Mobile
  See the HCL Connections™ Mobile documentation for Connections Cloud and Connections on-premises.
- Developing
  Get information about how to use the APIs provided with HCL Connections™ and how to use Connections Customizer to modify the Connections pages that are returned to users.
- Troubleshooting and support
  To isolate and resolve problems with your HCL products, you can use the troubleshooting and support information. This information contains instructions for using the problem-determination resources that are provided with your HCL products, including HCL Connections™.

Connecting to an ECM server

After adding the Linked Library app to your community, you must create a connection to an Enterprise Content Management (ECM) server.

Before you begin

You must also have access to the library on the ECM server.

About this task

To use linked libraries, you must log in to both HCL Connections™ and the ECM server. When your environment uses single sign-on, logging in to Connections also logs you in to the ECM server. If your environment does not use single sign-on, you must log in to the ECM server separately. Connections prompts you to log in to the ECM server when you open a community with a linked library.

Procedure

To connect your linked library to an ECM server, complete the following steps.

From the Linked Library app, click Connect to Get Started.
In the Server field, enter the URL address of the ECM server. For example http://my.ecm.server:80.
Log in to the ECM server.
- If your deployment of Connections uses single sign-on, complete one of the following actions:
  Note: Your administrator can set a parameter called useSSO in the library configuration file to true or false. The value of the parameter determines the option that is displayed to you in the user interface.
  - When useSSO is set to false: Leave the Log in with my current credentials check box selected and click Log In to log in with yourConnections user name and password. If the environment does not use single sign-on, you are prompted for the name and password of a user with access to the ECM server.
  - When useSSO is set to true: Click Open.
- If your deployment does not use single sign-on, clear the Log in with my current credentials check box. Enter the user name and password of a user with access to the ECM server, and then click Log In.
Select a library from the list.
Click Save and Close to save your changes and return to the community.

Results

A link to the library now displays in the Linked Library app. Click the link to start working with files in the library.

Rate this topic

5 stars 4 stars 3 stars 2 stars 1 star

Comment on this topic.

By clicking this box, you acknowledge that you are NOT a U.S. Federal Government employee or agency, nor are you submitting information with respect to or on behalf of one. HCL provides software and services to U.S. Federal Government customers through its partners immixGroup, Inc. Contact this team at https://hcltechsw.com/resources/us-government-contact. Do not include any personal data in this Comment box. Note: To report a problem or question about the product software, do not use this form. Instead, go to the HCL Software Support site.