Libraries and the Activity Stream

A library sends events from documents in the library to the Activity Stream.

For a document event to appear in a user's Activity Stream, the user must have access to the library or FileNet Teamspace. The user must also have access to the document that generated the event. For more information, see Configuring collaborative features in FileNet.

Only events visible to the entire community appear on the recent updates tab within a Community. For example, requests to review drafts do not show on the community recent updates because they are only visible to draft reviewers. Instead, these events display on the user's home page for users who are involved with the review. The recent updates tab within an embedded application shows events that are targeted to the user only. For example, if a user is a draft reviewer, they see draft review events in the recent updates tab of the embedded application for that document. However, the user does not see other events unless they were following the community or document when the event occurred.

Note: Events are displayed to the followers of a person only if the document mentioned in the event is a public document.

The following table shows which events display in the Activity Stream and who sees the event.

Document event	Who sees the event in their Activity Stream
upload file	Followers of the Community Followers of the person Followers of the document
publish draft	Followers of the Community Followers of the person Followers of the document
create comment on a draft	Draft owner Reviewers
update comment on a draft	Draft owner Reviewers
draft approved and published	Followers of the Community Followers of the person Followers of the document
draft cancelled	Draft owner
rejection accepted	Draft owner
review requested	Requested reviewers
review required	Required reviewers
submit a draft for review	Draft owner
individual reviewer approves	Draft owner Reviewers
reviewer vote not needed	Reviewers with canceled tasks
individual reviewer rejects	Draft owner Reviewers
vote changed from reject to approve	Draft owner Reviewers
vote changed from approve to reject	Draft owner Reviewers
comment on a file	All followers of the Community Followers of the person Followers of the document
update comment on a file	All followers of the Community Followers of the person Followers of the document
like a file	All followers of the Community Followers of the person Followers of the document

Note: For "review requested" and "review required", only reviewers who are individually named as reviewers receive a notification. If Community owners are used for review without being named, they do not receive notifications. Therefore, if users want to ensure that Community owners get a review request, they must be added individually as a reviewer when submitting the document for review. To add reviewers when submitting a document for review, the Community owner must first enable this option by editing the library widget settings.