Sharing files
Share your files with people and communities or make them visible to everyone in your organization. Sharing files with communities is not available to IBM Connections™ Files subscribers.
About this task
You can give people Reader or Editor access. You can also make the file available to the public.
- Reader access: Readers can read, comment on, download, and recommend a file. Readers also can add files to folders they have Editor access to, be notified of changes to files, and share files with other people.
- Editor access: Editors can read, edit, comment on, download, recommend, upload a new version, and set properties on a file. Editors also can add files to folders they have Editor access to, be notified of changes to the file, and share it with other people.
People and communities with whom you share files can be notified by email, or in their Updates tab, depending on how they specify their notification settings. See Setting email notification preferences.
You also can share files that are shared with you if the owner allows it. Only owners can make a file available to all users in the company.
You can click the Sharing tab on a file page to display how the file is shared.
Procedure
Option | Description |
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To share a file when you upload it |
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To make a file public when you upload it |
|
To share a file that is already uploaded |
You can also click the Sharing tab to access more file sharing options. |
To make a file public after you upload it |
Note: External users have the same
access rights to files they shared, but they do not have access to
public files nor can they upload to the public folder. |
To copy a file to a community |
Instead of sharing, you can copy the most recent version
of a file to a community. Only an owner can copy a file to a community.
|
To make a public file non-public |
This only makes the file non-public.
People with whom you shared the file can still see and work with it. Note: External users have the same access rights
to files they share, but they do not have access to public files nor
can they upload to the public folder. |
To make a shared file private |
This makes you the only person who can see or work with the file. |
To demote user access to a shared file |
|
To stop sharing files |
|
To see how a file is shared |
If a file is made available as an attachment to a status update, the This file is associated with one or more status updates. message is displayed. |